S2627-231 - Temporary Administrative Assistant

Comox Valley Schools - School District 71; Courtenay; On-site; CAD 55,000 - 60,000; Full time

Job summary

School District 71 in Comox Valley is seeking an Administrative Assistant to join the school office, supporting clerical tasks and student records. The role is 35 hours per week, Monday through Friday, with pay at $30.32 per hour plus 16.3% in lieu of benefits.

This temporary position ends June 30, 2027 or upon return of the incumbent, with summer break hours during Canada Day to Labour Day. The successful candidate will have Grade 12 plus an office administration certificate, typing 50 wpm,

Qualifications

• Grade 12 education supplemented by completion of an office administration program certificate.
• Typing speed of 50 wpm.
• Proficient in Microsoft Office Programs.
• Minimum of two years of current clerical experience.
• Experience in the use of relevant office equipment.
• Meets the physical requirements of the position.
• Ability to work independently and as a member of a team.
• Excellent interpersonal and communication skills.

Responsibilities

• Prepare a variety of correspondence, reports, and other necessary material using appropriate word processing equipment.
• Assist with preparation and maintenance of student records; maintains attendance records.
• Operate intercom and public address system; perform reception duties.
• Process incoming and outgoing mail and receipts; handle cash for school funds.
• Support students in the office by creating a welcoming and inclusive atmosphere.
• Performs other related duties as assigned by the Supervisor; student supervision as required.

Skills

Typing 50 wpm

Interpersonal skills

Communication

Teamwork

Independent work

Education

Grade 12 + Office Administration certificate

Tools

Microsoft Office Programs

Job description

School District 71 is an inclusive learning community that embraces diversity, fosters relationships and empowers all learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a collaborative community together.

Administrative Assistant

• Administrative Assistant, 35 hours per week, Monday through Friday.
• The current rate of pay is $30.32 per hour plus 16.3% in lieu of benefits
• Please note this temporary position will end June 30th, 2027 or upon return of the incumbent.
• Shut-down / Start-up hours are temporary hours which are worked during the summer break (from Canada Day to Labour Day) and cannot be carried over into the next school year.

Qualifications

Grade 12 education supplemented by completion of an office administration program certificate; typing speed of 50 wpm; proficient in Microsoft Office Programs; minimum of two years of current clerical experience; experience in the use of relevant office equipment; meets the physical requirements of the position; ability to work independently and as a member of a team; excellent interpersonal and communication skills.

Duties/Responsibilities

Duties are performed under the supervision of the school Principal or Vice Principal, or designate; prepares a variety of correspondence, reports, and other necessary material using appropriate word processing equipment; assists with preparation and maintenance of student records; prepares daily student attendance records from information provided by staff; operates intercom and public address system to receive calls and make announcements; performs telephone and reception duties; processes incoming and outgoing mail and other material; receives and receipts incoming cash for various school funds; assists with other office duties as directed by the principal or senior clerical staff; follows proper work procedures, observes all regulations pertinent to the work, maintains a good working relationship with other employees, and cooperates in maintaining a healthy learning and working environment; supports students in the office by creating a welcoming and inclusive atmosphere and by referring students to appropriate school staff in a timely manner; performs other related duties as assigned by the Supervisor; student supervision as required by the Principal or Vice Principal.

School District 71 welcomes diverse candidates and encourages applications from members of groups experiencing barriers to equity. As an inclusive learning community we are committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, students and community, and we do so in a safe space fueled by curiosity and acceptance. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: and we will work with you to meet your needs.

An Equal Opportunity Employer