S2627-231 - Anticipatory Administrative Assistant

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Courtenay; On-site; CAD 55,000 - 57,000; Full time

Job summary

School District 71 (Comox Valley) invites applications for an Administrative Assistant position at 35 hours per week, Monday through Friday. The current pay rate is $30.32 per hour plus 16.3% in lieu of benefits. This temporary role ends June 30, 2027 or on return of the incumbent.

Shut-down/start-up hours during summer are temporary and do not roll into the next school year. We welcome diverse candidates and encourage applications from groups facing equity barriers.

Qualifications

• Grade 12 education with office administration certificate.
• Typing speed of 50 wpm.
• Proficient with Microsoft Office programs.
• At least two years of clerical experience.
• Experience using relevant office equipment.
• Meets the physical requirements of the position.
• Ability to work independently and as part of a team.
• Excellent interpersonal and communication skills.

Responsibilities

• Prepare correspondence, reports, and other materials using word processing equipment.
• Assist with student records and attendance.
• Operate intercom/PA and handle telephone/reception duties.
• Process incoming/outgoing mail and receipts for school funds.
• Assist with other office duties as directed by the principal or senior staff.
• Support students in the office by creating a welcoming atmosphere and refer to staff as needed.
• Perform other related duties as assigned by the Supervisor; supervise students as required.

Skills

Typing 50 wpm

Interpersonal skills

Communication skills

Teamwork

Office equipment experience

Clerical experience

Independent work

Education

Grade 12 + office administration certificate

Tools

Microsoft Office

Job description

We invite applications for the position of:

• Administrative Assistant, 35 hours per week, Monday through Friday.
• The current rate of pay is $30.32 per hour plus 16.3% in lieu of benefits
• Please note this temporary position will end June 30th, 2027 or upon return of the incumbent.
• Shut-down / Start-up hours are temporary hours which are worked during the summer break (from Canada Day to Labour Day) and cannot be carried over into the next school year.

Qualifications:

Grade 12 education supplemented by completion of an office administration program certificate; typing speed of 50 wpm; proficient in Microsoft Office Programs; minimum of two years of current clerical experience; experience in the use of relevant office equipment; meets the physical requirements of the position; ability to work independently and as a member of a team; excellent interpersonal and communication skills.

Duties/Responsibilities:

Duties are performed under the supervision of the school Principal or Vice Principal, or designate; prepares a variety of correspondence, reports, and other necessary material using appropriate word processing equipment; assists with preparation and maintenance of student records; prepares daily student attendance records from information provided by staff; operates intercom and public address system to receive calls and make announcements; performs telephone and reception duties; processes incoming and outgoing mail and other material; receives and receipts incoming cash for various school funds; assists with other office duties as directed by the principal or senior clerical staff; follows proper work procedures, observes all regulations pertinent to the work, maintains a good working relationship with other employees, and cooperates in maintaining a healthy learning and working environment; supports students in the office by creating a welcoming and inclusive atmosphere and by referring students to appropriate school staff in a timely manner; performs other related duties as assigned by the Supervisor; student supervision as required by the Principal or Vice Principal.

School District 71 welcomes diverse candidates and encourages applications from members of groups experiencing barriers to equity. As an inclusive learning community we are committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, students and community, and we do so in a safe space fueled by curiosity and acceptance. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact [e-mail] and we will work with you to meet your needs.

We sincerely thank all applicants for considering us an employer of choice. Only shortlisted candidates will be contacted. The successful applicant will be subject to the terms of the Criminal Review Act.

Thank you for your interest in School District 71 (Comox Valley)

An Equal Opportunity Employer