School Secretary I (Casual Clerical)

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Nanaimo; On-site; CAD 33,000 - 47,000; Full time

Job summary

Nanaimo Ladysmith Public Schools invites applications for casual School Secretary I or casual clerical staff to join our district. The role supports the school’s administrative system and instructional staff. Assignment is Casual On-Call, Monday–Friday, as needed under the current Collective Agreement.

Wage is $29.07 per hour, with 10.8% in lieu of vacation and statutory holidays. Qualifications include a high school diploma, Administrative Assistants certificate, 50 CWPM typing, and strong MS

Qualifications

• High school graduation or equivalent.
• Completion of the Applied Business Technology Certificate for Administrative Assistants and over 1 year related experience.
• Minimum keyboarding speed of 50 CWPM.
• Demonstrated ability to operate all Microsoft Office products in a Windows environment.
• Good interpersonal and communication skills.
• Ability to operate and maintain standard office equipment, including PC, photocopier, scanner, fax.

Responsibilities

• Provides school reception and general information by answering switchboard and greeting visitors.
• Collects, prepares, photocopies, collates and distributes documents and may type from handwritten notes.
• Provides general office assistance and may manage student records and attendance data.
• Receives and processes staff or student fees and monies from fundraising as directed.
• Maintains filing systems and secures school keys as directed.
• Assists with ordering and storing school supplies and first aid items.
• Maintains lists, directories, course outlines and health and safety binders.
• Assists with preparation of certificates and transcripts for students.
• Maintains textbook distribution and receipt of monies from students.
• Operates and maintains office equipment including computer, photocopier, scanner, laminator and fax machine.
• Assists other school-based staff and may perform other related duties as assigned.

Skills

50 CWPM Keyboarding

Interpersonal skills

Confidentiality

Independent work

Education

High school graduation

Applied Business Technology Certificate for Administrative Assistants

Tools

Microsoft Office

Office equipment operation

Job description

Nanaimo Ladysmith Public Schools is pleased to share that we are looking to hire dedicated School Secretary I or casual clerical staff to join our district and team, in a casual capacity.

Under the general direction of the School Secretary III or designate, casual Clerical staff (School Secretary I’s), perform a variety of office and clerical duties to support the school’s administrative system and instructional staff.

Join Our Team

NLPS resides within the traditional territories of the Snuneymuxw, Snaw-naw-as and Stz'uminus First Nations and is a proud community partner with the Tillicum Lelum Aboriginal Friendship Centre and the Mid Island Metis Nation.

Employing more than 2,200 professionals all committed to the education of more than 15,000 students, all NLPS staff are integral to the excellent education system and the positive workplaces within the district; supporting the Strategic Plan Goals of Student Success, Student and Employee Wellness, and Truth and Reconciliation.

Learn more about who we are and what we offer on our website at www.sd68.bc.ca.

About the Role

Primary Duties and Responsibilities

• Provides school reception and general information by answering switchboard, distributing mail, greeting visitors, responding to student needs and answering general enquiries.
• Collects, prepares, photocopies, collates and distributes a variety of documents and may type from handwritten notes, rough drafts, or corrected copy.
• Provides general office assistance and may be assigned specific school duties, such as student record files, maintenance of student attendance/suspension records, parent liaison, input and retrieval of data utilizing a personal computer or the district’s computer system.
• Receives and processes staff or student fees and monies from fundraising as directed.
• Maintains filing systems and secures school keys as directed.
• Assists with ordering and storing school supplies including first aid supplies.
• Assists with collecting, preparing, photocopying, collating and distributing a variety of documents and forms including the maintenance of lists, students’ directories and course outlines and health and safety binders.
• Assists with the preparation of certificates and transcripts for students.
• Assists with the maintenance of textbook distribution and returns and receipt of monies from students.
• Operates and provides maintenance to general office equipment including personal computer, photocopier, scanner, risograph, laminator, and fax machine.
• Assists or advises other school-based staff.
• May, on occasion, be required to perform other related duties as assigned.

Required Qualifications and Experience

• High school graduation or the equivalent.
• Completion of the Applied Business Technology Certificate for Administrative Assistants and over 1-year related experience or an equivalent combination of training and experience.
• Minimum keyboarding speed of 50 CWPM.
• Demonstrated ability to operate all Microsoft Office products in a Windows environment.
• Good interpersonal and communication skills.
• Ability to operate and maintain standard office equipment, including a personal computer, photocopier, scanner, risograph, laminator and fax machine.
• Good grammar, spelling and punctuation skills.
• Ability to perform duties independently with speed and accuracy and to work effectively under pressure with deadlines.
• Ability to maintain the confidentiality of sensitive information seen or heard.

Assignment: Casual On-Call, Monday - Friday, picking up work as and when required based on operational needs and as per the current Collective Agreement.

Wage: $29.07 per hour, with an additional 10.8% in lieu of vacation and statutory holidays.

To all applicants: thank you for your interest, please be advised that only those applicants being considered for shortlisting and/or shortlisted will be contacted.

Nanaimo Ladysmith Public Schools is an equal opportunity employer, committed to merit-based hiring and equitable employment practices.