School Secretary I (Casual Clerical)

Nanaimo Ladysmith Public Schools - School District 68; Nanaimo; On-site; CAD 4,005,000 - 4,071,000; Part time

Job summary

Nanaimo Ladysmith Public Schools is seeking a School Secretary I or casual clerical staff to support the school's administrative system under the general direction of the School Secretary III or designate. The role includes reception, document handling, student records, and coordinating various clerical tasks during a casual on-call schedule.

Casual hours: Monday - Friday on an on-call basis and as required by operational needs, with wage of $29.07 per hour plus 10.8% in lieu of vacation and

Qualifications

• High school graduation or the equivalent.
• Completion of the Applied Business Technology Certificate for Administrative Assistants and over 1-year related experience or an equivalent combination of training and experience.
• Minimum keyboarding speed of 50 CWPM.
• Demonstrated ability to operate all Microsoft Office products in a Windows environment.
• Good interpersonal and communication skills.
• Ability to operate and maintain standard office equipment, including a personal computer, photocopier, scanner, risograph, laminator and fax machine.
• Good grammar, spelling and punctuation skills.
• Ability to perform duties independently with speed and accuracy and to work effectively under pressure with deadlines.
• Ability to maintain the confidentiality of sensitive information seen or heard.

Responsibilities

• Provides school reception and general information by answering switchboard, distributing mail, greeting visitors, responding to student needs and answering general enquiries.
• Collects, prepares, photocopies, collates and distributes a variety of documents and may type from handwritten notes, rough drafts, or corrected copy.
• Provides general office assistance and may be assigned specific school duties, such as student record files, maintenance of student attendance/suspension records, parent liaison, input and retrieval of data utilizing a personal computer or the district’s computer system.
• Receives and processes staff or student fees and monies from fundraising as directed.
• Maintains filing systems and secures school keys as directed.
• Assists with ordering and storing school supplies including first aid supplies.
• Assists with collecting, preparing, photocopying, collating and distributing a variety of documents and forms including the maintenance of lists, students' directories and course outlines and health and safety binders.
• Assists with the preparation of certificates and transcripts for students.
• Assists with the maintenance of textbook distribution and returns and receipt of monies from students.
• Operates and provides maintenance to general office equipment including personal computer, photocopier, scanner, risograph, laminator, and fax machine.
• Assists or advises other school-based staff.
• May, on occasion, be required to perform other related duties as assigned.

Skills

Typing speed 50 CWPM

Interpersonal skills

Office equipment handling

Confidentiality

Education

High school graduation

Applied Business Technology Certificate for Administrative Assistants

Tools

Microsoft Office

Job description

Nanaimo Ladysmith Public Schools is pleased to share that we are looking to hire dedicated School Secretary I or casual clerical staff to join our district and team, in a casual capacity. Under the general direction of the School Secretary III or designate, casual Clerical staff (School Secretary I's), perform a variety of office and clerical duties to support the school's administrative system and instructional staff.

Join Our Team

NLPS resides within the traditional territories of the Snuneymuxw, Snaw-naw-as and Stz'uminus First Nations and is a proud community partner with the Tillicum Lelum Aboriginal Friendship Centre and the Mid Island Metis Nation. Employing more than 2,200 professionals all committed to the education of more than 15,000 students, all NLPS staff are integral to the excellent education system and the positive workplaces within the district; supporting the Strategic Plan Goals of Student Success, Student and Employee Wellness, and Truth and Reconciliation. Learn more about who we are and what we offer on our website at .

Primary Duties and Responsibilities

• Provides school reception and general information by answering switchboard, distributing mail, greeting visitors, responding to student needs and answering general enquiries.
• Collects, prepares, photocopies, collates and distributes a variety of documents and may type from handwritten notes, rough drafts, or corrected copy.
• Provides general office assistance and may be assigned specific school duties, such as student record files, maintenance of student attendance/suspension records, parent liaison, input and retrieval of data utilizing a personal computer or the district’s computer system.
• Receives and processes staff or student fees and monies from fundraising as directed.
• Maintains filing systems and secures school keys as directed.
• Assists with ordering and storing school supplies including first aid supplies.
• Assists with collecting, preparing, photocopying, collating and distributing a variety of documents and forms including the maintenance of lists, students' directories and course outlines and health and safety binders.
• Assists with the preparation of certificates and transcripts for students.
• Assists with the maintenance of textbook distribution and returns and receipt of monies from students.
• Operates and provides maintenance to general office equipment including personal computer, photocopier, scanner, risograph, laminator, and fax machine.
• Assists or advises other school-based staff.
• May, on occasion, be required to perform other related duties as assigned.

Required Qualifications And Experience

• High school graduation or the equivalent.
• Completion of the Applied Business Technology Certificate for Administrative Assistants and over 1-year related experience or an equivalent combination of training and experience.
• Minimum keyboarding speed of 50 CWPM.
• Demonstrated ability to operate all Microsoft Office products in a Windows environment.
• Good interpersonal and communication skills.
• Ability to operate and maintain standard office equipment, including a personal computer, photocopier, scanner, risograph, laminator and fax machine.
• Good grammar, spelling and punctuation skills.
• Ability to perform duties independently with speed and accuracy and to work effectively under pressure with deadlines.
• Ability to maintain the confidentiality of sensitive information seen or heard.

Assignment: Casual On-Call, Monday - Friday, picking up work as and when required based on operational needs and as per the current Collective Agreement.

Wage: $29.07 per hour, with an additional 10.8% in lieu of vacation and statutory holidays.

Nanaimo Ladysmith Public Schools is an equal opportunity employer, committed to merit-based hiring and equitable employment practices.