Remote Real Estate Admin & Transaction Coordinator

MyOutDesk, LLC; Canada; Remote; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Placement bonus of $400 after first 30

Referral program up to $330

HMO coverage for employee and one dep.

Dental benefits

Optical reimbursement

Group life insurance

Maternity reimbursement

US holiday leave

Additional vacation and sick leave

Upskilling opportunities

Job summary

MyOutDesk is seeking an Executive Assistant to support Jennifer’s real estate business remotely from Canada. The role covers day-to-day administrative tasks, calendar management, client communications, and transaction coordination to keep listings, referrals, and client relations organized and efficient.

The ideal candidate is highly organized, detail-oriented, proactive, and able to work independently in a fast-paced, client-focused environment with familiarity in MLS, CRM systems, and document

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Real Estate Assistant, Transaction Coordinator, Listing Coordinator, or similar role.
• Experience supporting a real estate professional or real estate business is strongly preferred.
• Strong organizational and time-management skills.

Responsibilities

• Manage Jennifer’s inbox, calendar, and communications with clients, agents, and vendors.
• Coordinate listing paperwork, deadlines, and brokerage compliance.
• Support transaction management with milestone tracking and document organization.
• Maintain CRM records and client touchpoints, including automated campaigns.
• Prepare reports, presentations, and administrative materials as needed.
• Identify administrative needs and suggest process improvements.

Skills

Organization

Time management

Communication

CRM

Calendar management

Document preparation

Attention to detail

Independence

Multitasking

Customer service

Tools

CRM systems

MS Excel

Google Sheets

Gmail/Outlook

Job description

MyOutDesk is seeking an Executive Assistant to support Jennifer’s real estate business remotely from Canada. The role covers day-to-day administrative tasks, calendar management, client communications, and transaction coordination to keep listings, referrals, and client relations organized and efficient.

The ideal candidate is highly organized, detail-oriented, proactive, and able to work independently in a fast-paced, client-focused environment with familiarity in MLS, CRM systems, and document