Executive Assistant

Jodi Steeves Personal Real Estate Corporation; Township of Langley; Hybrid; USD 28,459 - 42,689; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to support real estate transactions. This role involves managing e-signatures, organizing files, and coordinating with clients and stakeholders. The ideal candidate will be detail-oriented, tech-savvy, and capable of working independently with minimal oversight. You will join a positive and experienced team, where your contributions will directly impact the efficiency of operations. If you are energetic, organized, and ready to take on a dynamic role, this opportunity is perfect for you, offering the potential for growth based on your reliability and performance.

Qualifications

• Must be self-motivated, reliable, and able to manage activities independently.
• Strong knowledge of basic office programs and quick learning of new apps.

Responsibilities

• Gathering and sharing e-signatures and files with various stakeholders.
• Organizing signage, lockboxes, and photo shoots for real estate transactions.

Skills

Organizational Skills

Communication Skills

Tech-Savvy

Attention to Detail

Education

2 years of office experience

Tools

PDFs

Spreadsheets

Social Media

Job description

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#1 Realtor in Aldergrove & Aberdeen, Top 1% of the Fraser Valley. Top 100 REMAX Realtors in Western Canada

The job involves gathering, storing, and sharing e-signatures, filling out several different types of long and detailed forms, sharing files with clients, Realtors, mortgage brokers, and lawyers in a timely manner, organizing the set-up and removal of signage and lockboxes, organizing photo shoots, and other day-to-day activities to aid in processing real estate transactions.

Working from home is an option; there is also an office at the Re/Max in Aldergrove that you can work from if you find it easier to work in an office environment.

The ideal candidate must be:

• capable of managing their day-to-day activities with a minimum amount of oversight and direction
• extremely detailed with strong organizational skills
• able to communicate in a friendly, professional, and effective manner by phone, email, and text
• tech-savvy: comfortable working with PDFs, spreadsheets, technical websites, and social media
• able to keep up with incoming emails and other forms of communication

This is a great opportunity for a mature person, ideally with grown children, who still has a lot of energy, ability, and drive, and is willing to work hard enough to earn a good salary. If you have a lot of distractions in your life, it will be hard to juggle that with the myriad of time-sensitive tasks that can't be overlooked.

Qualifications:

• 2 years of office experience
• Self-motivated and reliable
• a strong working knowledge of basic office programs
• the ability to quickly learn to use new apps, programs, and websites

This is a very consuming job and requires patience and meticulous attention to detail, but you will be working with a strong, fun, positive team that has been together for 20 years.

Your starting salary will be based on your level of experience and can grow at a rate that's commensurate with your reliability and the level of peace of mind you bring to our office.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative