Remote Executive Assistant: Master Scheduler & Ops Pro

Bilinguallink; Thompson; Remote; CAD 24,000 - 60,000; Part time

Job summary

Zirtual is seeking a remote Executive Assistant to support busy professionals as a primary client contact. Work independently with guidance from an Account Supervisor for client relationships and quality feedback.

Responsibilities include calendar management, email handling, and travel coordination to streamline workflows. The role requires strong organizational skills, impeccable attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience).
• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Typing ability of at least 50 WPM with accuracy.
• Experience supporting multiple clients or executives preferred.
• Bilingual English/French and/or Spanish preferred.

Responsibilities

• Calendar & Schedule Management: manage complex calendars across multiple time zones.
• Email & Communication Management: draft and respond to emails, liaise with contacts.
• Administrative Support: documents, reports, data entry, and file organization.
• Travel & Event Coordination: research, book travel, create itineraries.
• Operations & Task Management: support day-to-day operations and process improvements.

Skills

Organizational skills

Communication

Attention to detail

Multi-client management

Proactive mindset

Remote work

Education

Bachelor’s degree in Business Administration

Tools

Google Workspace

Microsoft Office

Calendar tools

Asana

Trello

ClickUp

Zoho

Salesforce

Slack

Zoom

Teams

Job description

Zirtual is seeking a remote Executive Assistant to support busy professionals as a primary client contact. Work independently with guidance from an Account Supervisor for client relationships and quality feedback.

Responsibilities include calendar management, email handling, and travel coordination to streamline workflows. The role requires strong organizational skills, impeccable attention to detail, and the ability to manage multiple priorities in a fast-paced environment.