Senior Executive Assistant - On-site Scheduling & Ops

Markage; Canada; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Markage is seeking an Executive Assistant to join our Canadian team in an on-site role based in Calgary, Vancouver, or Toronto. You will provide senior administrative, scheduling, and communications support to executives, protecting their time and ensuring decisions are well prepared.

You will work with executives, managers, finance, people operations, client-service teams, and vendors. Proactive judgment, discretion, and reliable follow-through are essential for this fast-paced role.

Qualifications

• Experience supporting executives or senior managers.
• Strong calendar, document, and communication skills.
• Ability to handle confidential information with discretion.
• Advanced knowledge of Microsoft 365 and Google Workspace.
• Hold Dex Professional Specialist Certification (DEX-PSP).
• Diploma or degree in business or office administration.
• Travel and meeting coordination experience.

Responsibilities

• Manage complex calendars, meeting priorities, appointments, reminders, and scheduling conflicts.
• Prepare agendas, briefing notes, presentations, documents, and meeting materials.
• Coordinate internal and external meetings, including participants, logistics, materials, and follow-up.
• Track executive commitments, decisions, action items, deadlines, and requested information.
• Draft or prepare routine professional correspondence and internal communications for review.
• Organize travel, itineraries, reservations, expenses, and supporting records when required.
• Maintain confidential executive, employee, financial, client, and business information.
• Support document preparation, approvals, signatures, filing, and record organization.
• Coordinate with internal teams and external contacts when information or action is required.
• Identify scheduling, information, or administrative issues early and resolve routine matters independently.

Skills

Calendar management

Scheduling

Communication

Follow-up

Prioritization

Discretion

Confidentiality

Microsoft 365

Google Workspace

Meeting coordination

Travel coordination

Education

Diploma or degree in Business Administration

DEX Professional Specialist Certification (DEX-PSP)

Tools

Microsoft 365

Google Workspace

Job description

Markage is seeking an Executive Assistant to join our Canadian team in an on-site role based in Calgary, Vancouver, or Toronto. You will provide senior administrative, scheduling, and communications support to executives, protecting their time and ensuring decisions are well prepared.

You will work with executives, managers, finance, people operations, client-service teams, and vendors. Proactive judgment, discretion, and reliable follow-through are essential for this fast-paced role.