Strategic Executive Assistant | AI-Driven Ops & Calendars

Jane App; North Vancouver; Hybrid; CAD 72,000 - 107,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Jane is seeking an executive assistant to support the Leadership Team in a fast-growing, remote-first environment across Canada. You will manage calendars, communications, and initiatives while partnering with People, events, and travel teams to keep executives focused on strategic priorities.

The role emphasizes proactive problem-solving, clear written and verbal communication, and a growth mindset as the team scales.

Qualifications

• Approximately 5+ years of executive assistant experience in a fast-paced, scaling environment.
• Exceptional organizational skills and attention to detail with the ability to manage competing priorities.
• Strong written and verbal communication; proficient with Google Suite, Slack and Notion.

Responsibilities

• Own calendar management across multiple executives, creating seamless workflows.
• Build trusted partnerships with executives through clear, consistent communication.
• Anticipate needs and solve problems proactively by reading between the lines.
• Leverage AI tools to draft communications and analyze calendar patterns with review.
• Coordinate department offsites, travel logistics, and other operational details.

Skills

Executive support

Organizational skills

Written communication

Verbal communication

Google Suite

Slack

Notion

Adaptability

Tools

Google Suite

Slack

Notion

Job description

Jane is seeking an executive assistant to support the Leadership Team in a fast-growing, remote-first environment across Canada. You will manage calendars, communications, and initiatives while partnering with People, events, and travel teams to keep executives focused on strategic priorities.

The role emphasizes proactive problem-solving, clear written and verbal communication, and a growth mindset as the team scales.