Relief Administrative Assistant Balwin Villa

Excel Society; Edmonton; Hybrid; CAD 25,000 - 30,000; Part time

Job summary

Excel Society in Edmonton is seeking a Relief Administrative Assistant for Balwin Villa. This casual, part-time on-site role involves front-desk duties, greeting visitors, handling calls, coordinating deliveries, and supporting DAL Leadership with documentation and sign-in/out processes.

You will maintain inventory lists, ensure copier paper supplies, distribute mail, update staff on Balwin Villa in/out boards, and participate in committees as assigned while keeping the reception area neat and

Qualifications

• Working knowledge of Microsoft Office Products.
• Good planning and organizational skills.
• Effective communication and people skills.

Responsibilities

• Performing reception duties: redirecting incoming calls, handling deliveries, greeting/directing visitors/contractors, maintaining sign in/sign out log, and provide orientation training for relief Administrative Assistant.
• Maintaining and updating inventory lists of office and first aid supplies. Ensuring there is sufficient paper in photocopier.
• Providing administrative support to DAL Leadership in the completion of documentation, reporting, letters, etc. as required
• Date stamping and recording all received documents and distributing to all divisions.
• Maintaining a neat, clean, and orderly reception area at all times.
• Distributing incoming mail to applicable departments and preparing outgoing mail/documentation for delivery.
• Updating and distributing internal telephone and extension lists for all areas of Balwin Villa and update Balwin Villa staff in/out board on a daily basis
• Participating in committees as assigned.
• Maintaining and updating the filing of required documented from DAL Management ensuring confidentiality at all times. This is to be completed on a weekly basis.

Skills

Planning & Organizing

Communication & People Skills

Tools

Microsoft Office

Job description

Relief Administrative Assistant Balwin Villa

Job Category: Balwin Villa

Requisition Number: ADMIN001550

• Part-Time
• On-site

Locations

Showing 1 location

Excel Society
10216 124th St NW
Edmonton, AB T5N, CAN

Description

Hours of Work : Casual (Balwin Villa)

The job responsibilities are as follows:

• Performing reception duties: redirecting incoming calls, handling deliveries, greeting/directing visitors/contractors, maintaining sign in/sign out log, and p rovide orientation training for relief Administrative Assistant.
• Maintaining and updating inventory lists of office and first aid supplies. Ensuring there is sufficient paper in photocopier.
• Providing administrative support to DAL Leadership in the completion of documentation, reporting, letters, etc. as required
• Date stamping and recording all received documents and distributing to all divisions.
• Maintaining a neat, clean, and orderly reception area at all times.
• Distributing incoming mail to applicable departments and preparing outgoing mail/documentation for delivery.
• Updating and distributing internal telephone and extension lists for all areas of Balwin Villa and update Balwin Villa staff in/out board on a daily basis
• Participating in committees as assigned.
• Maintaining and updating the filing of required documented from DAL Management ensuring confidentiality at all times. This is to be completed on a weekly basis.

Requirements

• Working knowledge of Microsoft Office Products.
• Good planning and organizational skills.
• Effective communication and people skills.