Relief Receptionist

Adams Lake Indian Band; Chase; On-site; CAD 25,000 - 29,000; Part time

Job summary

Adams Lake Indian Band is seeking an on-call Relief Receptionist at the IR#4 Band Office to assist the Office Manager with general office procedures. Responsibilities include answering calls, greeting visitors, handling mail and faxes, and supporting staff and visitors in a courteous manner.

The position requires good communication, basic computer skills, and reliability. It is a casual on-call role with wage between $18.00 and $21.00 per hour, with preference for band members and Indigenous

Qualifications

• Effective communication skills required.
• Experience with general office procedures.
• Proficiency with computers and Microsoft Office.
• Ability to work as part of a team.

Responsibilities

• Operate multi-switchboard and route calls.
• Greet visitors and route to staff.
• Process mail, faxes, emails and copies.
• Maintain front area and provide guest coffee.
• Assist with bookings and office tasks.
• Support confidentiality and teamwork.

Skills

Effective communication

Office equipment

General office procedures

Computer skills

Verbal and written communication

Interpersonal skills

Confidentiality

Reliability

Self-motivation

Team player

Flexibility

Good judgement

Tools

Microsoft Office

Job description

The Adams Lake Indian Band is seeking an on-call Relief Receptionist at the IR#4 Band Office to work under the direction of the Adams Lake Band’s Office Manager. The individual’s main responsibility will be to work under the direction of the Office Manager to complete general office procedures; mail/fax processing; receives office visitors; answers inquiries by telephone; and takes telephone messages when staff members are not available.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Performs all duties and responsibilities in accordance with Adams Lake Indian Band policies and procedures and Oath of Confidentiality.
• Multi-Switchboard Operations; Answer incoming calls; telephone messages, screen calls and direct calls to appropriate destination.
• Receiving office visitors and company officials, greeting visitors ascertaining their business and escorting or placing them in contact with the appropriate staff member.
• Process incoming and outgoing mail/faxes/emails; and photocopy necessary documents for distribute to the appropriate department.
• Operate office equipment i.e. photocopier, computer, fax, calculator, etc.
• Preparation of Courier packages.
• Maintain bookings of office space.
• Assist in keeping a clean front area, with provision of coffee services for guests.
• Good public relation skills and ability to communicate effectively and work as a team member.
• Performs other related duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILLS

• Effective communication skills with the ability to problem solve
• Ability and experience operating basic office equipment.
• Experience with general office procedures.
• Knowledge of computers and usage.
• Good verbal and written communication skills.
• Strong interpersonal skills to deal effectively with all levels of the company and external contacts.
• Diplomacy, tact and confidentiality in dealing with a variety of people and information.
• Reliability and dependability.
• Self-motivated and initiative are mandatory because of general supervision.
• Ability to work in a team-oriented environment.
• Flexibility is a must to adapt to changing work priorities.
• Good judgement must be exercised at all times.

SUPERVISORY RESPONSIBILITIES

N/A

PHYSICAL DEMANDS

Those normally associated with a typical office environment. Continuous visual concentration on computer/laptop.

WORKING CONDITIONS

The majority of work is performed in a typical office environment.

EQUIPMENT AND SOFTWARE

Microsoft Office Suite - Microsoft Word, Excel and Outlook

OTHER REQUIREMENTS

Current criminal records check (original) with results acceptable to ALIB

TERMS OF EMPLOYMENT

Casual on-call Position

Wage offered will be dependent on education and experience varying between $18.00 - $21.00 per hour.

Competition will remain open until filled.

Preferencemay be given to qualified ALIB band members and individuals who self-identify as First Nation, Inuit, or Indigenous ancestry. All applicants must be legally entitled to work in Canada. If you have any questions about the position, difficulties applying, or require an accommodation during the selection process, which is available upon request, please contact us either via telephone at: 250-679-2214 or email: [e-mail]

Although we acknowledge all those interested in the position, only those candidates selected for an interview will be contacted.