Recruitment Administrator

Altis; Toronto; Hybrid; CAD 37,000 - 47,000; Part time

Benefits offered by this job

Hybrid work

Competitive pay

Healthcare experience

Job summary

Altis is seeking a Recruitment Administrator in Toronto for an 11-week contract with a hybrid work model (3 days onsite, 2 days remote). The role focuses on coordinating interview scheduling across 23 recruiters, supporting orientation activities and maintaining smooth recruitment operations in a healthcare setting.

You will interact with candidates, recruiters and hiring managers, ensuring timely communications and high-quality candidate experience.

Qualifications

• 12 years of experience in recruitment administration, HR coordination, scheduling or a similar administrative role.
• Strong organizational skills with demonstrated experience managing multiple calendars, appointments and competing priorities.
• Excellent customer service and interpersonal skills, with strong written and verbal communication abilities.
• High attention to detail and the ability to work efficiently in a busy, deadline-driven environment.
• Proficiency with Microsoft Office applications and comfort learning new systems.
• Experience with Oracle or a similar HR system is considered an asset, but is not required.
• A collaborative, adaptable approach and willingness to support changing team needs.

Responsibilities

• You'll coordinate interview scheduling for 23 recruiters supporting a variety of clinical and non-clinical positions.
• You'll communicate with candidates, recruiters and hiring managers to confirm availability, coordinate calendars and manage scheduling changes.
• You'll support biweekly employee orientations by confirming speakers, preparing materials and coordinating session schedules.
• You'll assist with orientation-day logistics to ensure a welcoming and organized experience for new employees.
• You'll serve as a point of contact for recruitment-related inquiries, providing timely and professional customer service.
• You'll support administrative activities, data collection and reporting as needed.

Skills

12 years experience

Organizational skills

Customer service

Communication

Attention to detail

MS Office

Oracle

Collaborative

Adaptable

Job description

Location: Toronto, ON (Hybrid, 3 days onsite and 2 days remote)
Language: Strong written and verbal communication skills in English
Duration: Initial 11-week contract, with potential extension up to 6 months
Background Check Requirement: Criminal record check required
Pay Rate: $27-$34 per hour

About the Opportunity

Are you an organized, detail-oriented professional who enjoys coordinating schedules, supporting people and keeping things running smoothly? We're looking for a Recruitment Administrator to join a collaborative recruitment team within a leading healthcare organization in downtown Toronto.

In this role, you'll play an important part in creating a positive candidate experience by coordinating interviews, supporting recruitment activities and assisting with employee orientations. You'll work closely with experienced recruiters and a supportive administrative team in a fast-paced, people-focused environment.

What's In It for You

• A competitive hourly rate of $27$34.
• A hybrid work arrangement with three days onsite, typically Tuesday through Thursday.
• The opportunity to gain valuable experience within a respected healthcare environment.
• A collaborative team that provides training, guidance and ongoing support.
• Exposure to recruitment operations, HR systems and employee onboarding.

Your Responsibilities

• You'll coordinate interview scheduling for 23 recruiters supporting a variety of clinical and non-clinical positions.
• You'll communicate with candidates, recruiters and hiring managers to confirm availability, coordinate calendars and manage scheduling changes.
• You'll support biweekly employee orientations by confirming speakers, preparing materials and coordinating session schedules.
• You'll assist with orientation-day logistics to ensure a welcoming and organized experience for new employees.
• You'll serve as a point of contact for recruitment-related inquiries, providing timely and professional customer service.
• You'll support administrative activities, data collection and reporting as needed.

Skills and Qualifications

• 12 years of experience in recruitment administration, HR coordination, scheduling or a similar administrative role.
• Strong organizational skills with demonstrated experience managing multiple calendars, appointments and competing priorities.
• Excellent customer service and interpersonal skills, with strong written and verbal communication abilities.
• High attention to detail and the ability to work efficiently in a busy, deadline-driven environment.
• Proficiency with Microsoft Office applications and comfort learning new systems.
• Experience with Oracle or a similar HR system is considered an asset, but is not required.
• A collaborative, adaptable approach and willingness to support changing team needs.

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.