Project Administrator

Altis Technology; Toronto; Hybrid; CAD 37,000 - 40,000; Full time

Benefits offered by this job

Hybrid schedule

Transit-accessible office

Job summary

Altis Technology in Toronto is seeking a detail-oriented Project Administrator to support multiple construction projects, focusing on administration, financial tracking, and documentation management.

You will work in a collaborative team, handling smaller projects and ensuring proper closeout of completed ones, with a hybrid schedule that includes Fridays remote and on-site days.

Qualifications

• 2+ years of experience in project administration or coordination.
• Strong Excel skills for budgets, expenditures, and financial data.
• Familiarity with financial documentation, invoices, purchase orders, and cost tracking.

Responsibilities

• Coordinate day-to-day project activities: scheduling, stakeholder communications, contractor access, security, and deadlines.
• Own project closeouts: ensure documentation, financial records, and closeout reports are filed.
• Maintain project budgets and forecasts in Excel.
• Support invoice processing, purchase orders, contractor payments, cost coding, and monthly reporting deadlines.
• Review invoices and reconcile discrepancies with accounting to support timely payments.
• Maintain project records, contracts, permits, tender docs, and progress reports.

Skills

Project coordination

Excel

Budget tracking

Communication

Documentation

Invoice processing

Tools

Yardi

Procore

Job description

Project Administrator

Location:

Toronto, ON (Hybrid, 4 days on-site, Fridays remote)

Language:

Strong written and verbal communication skills in English

Duration:

6-month contract, with potential for extension

Compensation:

$27-29 hourly

About the Opportunity

Are you a detail-oriented Project Administrator who enjoys keeping projects organized, finances on track, and teams connected? We're looking for a proactive professional to join a collaborative Construction Services team within a leading real estate organization in Toronto.

In this role, you'll support multiple construction projects, balancing project administration, financial tracking, and documentation management. You'll work closely with an experienced colleague and a supportive team, taking ownership of smaller projects while helping ensure completed projects are properly closed out.

What's In It for You

• Join a welcoming, hardworking team that values collaboration, initiative, and mutual support.
• Gain exposure to construction project administration, financial processes, and project closeout activities.
• Enjoy a hybrid schedule, with Fridays working from home and a transit-accessible office.
• Take on meaningful responsibilities with the potential for a contract extension.

Your Responsibilities

• You'll coordinate day-to-day project activities, including scheduling, stakeholder communications, contractor access, security arrangements, and deadline tracking.
• You'll take ownership of project closeouts, ensuring all required documentation, financial records, and closeout reports are complete and properly filed.
• You'll maintain Excel spreadsheets to track project budgets, expenditures, forecasts, and financial information.
• You'll support invoice processing, purchase orders, contractor payments, cost coding, and monthly financial reporting deadlines.
• You'll review contractor and consultant invoices, reconcile discrepancies, and collaborate with accounting teams to support timely payments.
• You'll maintain project records, contracts, permits, tender documentation, and progress reports while supporting multiple project timelines.

Skills and Qualifications

• 2+ years of experience in project administration or coordination, ideally within construction, real estate, or property management.
• Strong Excel skills, including experience maintaining budgets, tracking expenditures, and organizing financial data.
• Familiarity with financial documentation, invoice processing, purchase orders, budget reporting, and project cost tracking.
• Previous experience managing project closeout documentation and understanding the steps required to formally close completed projects.
• Experience with Yardi is a strong asset; familiarity with Procore or similar project management systems is also valued.
• Excellent organizational and communication skills, with the ability to manage competing deadlines and collaborate effectively.
• A proactive, helpful approach, with the confidence to ask questions, take initiative, and support teammates.

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.