Records Storage Coordinator

Jobtailor; Markham; On-site; CAD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking a detail-oriented records administrator in Markham, Ontario. You will organize, prepare, and document client files for secure off-site storage, ensuring accurate inventory, proper packaging, and precise labeling.

You will also maintain tracking logs and coordinate file transfers to support efficient retrieval and confidentiality. The role emphasizes accuracy, professionalism, and a collaborative team approach.

Qualifications

• Post-secondary education in business/office administration or related field.
• Strong commitment to quality service.
• Excellent organizational and time management skills.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• High level of accuracy and attention to detail.
• Demonstrated professionalism and reliability.
• Willingness to learn and contribute as part of a collaborative team.
• Previous administrative experience is an asset.

Responsibilities

• Organize, prepare, and document client files for secure off-site storage with Iron Mountain.
• Ensure records are accurately inventoried, properly packaged, and labelled.
• Handle confidential client information with care.
• Maintain detailed tracking logs.
• Coordinate file transfers to support efficient records management and retrieval when needed.

Skills

Organizational Skills

Time Management

Attention to Detail

Professionalism

Reliability

Team Collaboration

Education

Post-Secondary Education in Business Administration/Office Administration or related field

Tools

Iron Mountain

Job description

• Organize, prepare, and document client files for secure off-site storage with Iron Mountain
• Ensure records are accurately inventoried, properly packaged, and labelled
• Handle confidential client information with care
• Maintain detailed tracking logs
• Coordinate file transfers to support efficient records management and retrieval when needed

Requirements

• Completion of post-secondary education in Business Administration, Office Administration, or a related field
• Strong commitment to providing quality service
• Excellent organizational and time management skills
• Ability to prioritize competing responsibilities in a fast-paced environment
• High level of accuracy and attention to detail
• Demonstrated professionalism and reliability
• Willingness to learn and contribute as part of a collaborative team
• Previous administrative experience in an office environment is considered an asset

Core Competencies

Demonstrates strong organizational and time management skills to effectively manage client files and ensure accurate records management. Maintains a high level of accuracy and attention to detail while handling confidential information in a collaborative team environment.

Highest-signal resume keywords

• Post-Secondary Education in Business Administration
• Records Management
• Organizational Skills
• Attention to Detail
• Administrative Experience

ATS Optimization Keywords

Hard Skills

• File Organization
• Document Preparation
• Inventory Management
• Labeling
• Tracking Logs

Soft Skills

• Quality Service Commitment
• Time Management
• Professionalism
• Reliability
• Team Collaboration

Industry Keywords

• Confidential Information Handling
• Office Administration
• Client Files Management

Tools & Technologies

• Iron Mountain