Records & Information Management Assistant – 4-month term position

Jobtailor; Calgary; On-site; CAD 40,000 - 58,000; Full time

Job summary

Jobtailor in Calgary, AB is seeking a detail-oriented Records Management Administrative Assistant to digitize paper records, classify, and support the ASC database and Microsoft Dynamics 365. The role requires a high school diploma and 2+ years of admin/clerical experience, with post-secondary credentials in administration or records management considered an asset.

You will handle records requests, maintain data quality, manage email inboxes, assist with RIM orientations, and contribute to a

Qualifications

• High school diploma with a minimum of 2 years of administrative, clerical, records, or office support experience
• Post-secondary certificate or diploma in Administration, library sciences, records management, or related field is asset
• Proficiency with Microsoft Office (Outlook, basic Word, Excel)
• Exceptional organization skills and desire to contribute to team goals
• Strong understanding of records and information practices and processes
• Excellent problem-solving, communication, and customer service skills
• Ability to work with high accuracy and attention to detail

Responsibilities

• Digitize physical (paper) records by scanning and importing records
• Ensure proper classification and quality control of digitized records
• Enter data and maintain ASC databases, including eDOCS document management and Microsoft Dynamics 365
• Assist users with records requests and troubleshoot record-related issues
• Monitor internal and external email inboxes
• Assist with administrative duties for RIM orientations
• Manage the label creation process
• Take minutes during RIM meetings
• Complete other duties as required by the RIM team

Skills

Data Entry

Records Management

Quality Control

Document Scanning

Label Creation

Attention to Detail

Customer Service

Communication

Education

Post-Secondary Certificate in Administration

Post-Secondary Diploma in Library Sciences

Post-Secondary Diploma in Records Management

Tools

Microsoft Dynamics 365

EDOCS Document Management

Microsoft Office

Outlook

Excel

Job description

• Digitize physical (paper) records by scanning and importing records
• Ensure proper classification and quality control of digitized records
• Enter data and maintain ASC databases, including eDOCS document management and Microsoft Dynamics 365
• Assist users with records requests and troubleshoot record-related issues
• Monitor internal and external email inboxes
• Assist with administrative duties for RIM orientations
• Manage the label creation process
• Take minutes during RIM meetings
• Complete other duties as required by the RIM team

Requirements

• High school diploma with a minimum of 2 years of administrative, clerical, records, or office support experience
• Post-secondary certificate or diploma in Administration, library sciences, records management, or a related field considered an asset
• Working knowledge of Microsoft Office, including Outlook, basic Word documents, and Excel spreadsheets
• Exceptional organization skills and desire to contribute to team goals
• Good understanding of records and information practices and processes
• Excellent problem-solving, communication, and customer service skills
• Ability to work with high accuracy and special attention to detail

Core Competencies

Demonstrates expertise in records management and administrative support, with a strong focus on data entry accuracy and quality control. Proficient in Microsoft Office tools and committed to effective communication and problem-solving in a team environment.

Highest-signal resume keywords

• Records Management
• Data Entry
• Microsoft Dynamics 365
• Microsoft Office
• Customer Service

ATS Optimization Keywords

Hard Skills

• Data Entry
• Records Management
• Quality Control
• Document Scanning
• Label Creation

Soft Skills

• Organization Skills
• Problem-Solving
• Communication Skills
• Attention to Detail
• Team Collaboration

Certifications & Qualifications

• Post-Secondary Certificate in Administration
• Post-Secondary Diploma in Library Sciences
• Post-Secondary Diploma in Records Management

Industry Keywords

• Records Management
• Information Practices
• Administrative Support
• Clerical Experience
• Office Support

Tools & Technologies

• Microsoft Dynamics 365
• EDOCS Document Management
• Microsoft Office
• Outlook
• Excel