Records & Information Specialist - Digitization & Access

ASC; Calgary; On-site; CAD 38,000 - 48,000; Full time

Job summary

The Alberta Securities Commission (ASC) invites applications for a Records and Information Management (RIM) support role in Calgary. The successful candidate will digitize records, enter data into eDOCS and Microsoft Dynamics 365, and support user requests.

This position emphasizes accuracy, organization, and customer service as you collaborate with the IT and RIM teams to maintain compliant records and assist with orientations, label creation, and meeting minutes.

Qualifications

• High school diploma with 2+ years of admin/records experience.
• Post-secondary certificate in Administration, library sciences, or records management is an asset.
• Working knowledge of Microsoft Office including Outlook, Word and Excel.
• Strong organization, problem solving, communication and customer service skills.
• Ability to work with high accuracy and attention to detail.

Responsibilities

• Digitizing physical records by scanning and importing with proper classification and QC.
• Entering data and maintaining ASC databases (eDOCS and MS Dynamics 365).
• Assisting users with records requests and troubleshooting record-related issues.
• Monitoring internal and external email inboxes.
• Assisting with admin duties for RIM orientations, label creation, and taking minutes.

Skills

Microsoft Office

Organizational skills

Attention to detail

Communication skills

Customer service

Education

High school diploma + 2 years admin/records experience

Post-secondary certificate in Administration / Library / Records management

Tools

eDOCS

Microsoft Dynamics 365

Job description

The Alberta Securities Commission (ASC) invites applications for a Records and Information Management (RIM) support role in Calgary. The successful candidate will digitize records, enter data into eDOCS and Microsoft Dynamics 365, and support user requests.

This position emphasizes accuracy, organization, and customer service as you collaborate with the IT and RIM teams to maintain compliant records and assist with orientations, label creation, and meeting minutes.