Part-Time Records Management Clerk

Altis Technology; Ottawa; On-site; CAD 2,755,000 - 3,444,000; Part time

Job summary

Altis Technology is seeking a detail-oriented Records Management Clerk for a short-term, on-site project in Ottawa. The role focuses on digitizing and organizing employee records to reduce physical storage and ensure retention compliance.

The position runs approximately 2 months with a three-day-per-week on-site schedule, excluding Fridays. You will work closely with a team while managing clerical tasks and maintaining confidentiality.

Qualifications

• Previous clerical or administrative experience, ideally involving records or file management.
• Strong attention to detail and highly organized document management.
• Experience with physical and digital filing systems.
• Familiarity with SharePoint for storing, organizing, or managing electronic documents.
• Ability to handle confidential employee information with discretion and professionalism.
• Ability to work independently while collaborating with an on-site team.

Responsibilities

• Organize and sort physical employee personnel files to support records management.
• Digitize active employee files and maintain electronic records using SharePoint.
• Prepare inactive employee files less than seven years old for secure offsite storage.
• Identify former employee files older than seven years and prepare for secure destruction.
• Digitize meeting minutes and accident-related reports dated around a decade.
• Prepare minutes and accident records.

Skills

Clerical experience

Attention to detail

Filing systems

SharePoint

Discretion/confidentiality

Independent & collaborative work

Tools

SharePoint

Job description

Location: Ottawa, ON, On-site, part-time hours of 3 days per week, flexible days excluding Fridays

Language: Strong written and spoken English required

Duration: Approximately 2 months, starting September 21, 2026, with the possibility of extension

Background Check Requirement: Criminal record check and confidentiality agreement required

About the Opportunity

Were looking for a detail-oriented Records Management Clerk to support an important records digitization and file management project within a professional organization. This is a hands-on opportunity to help modernize employee records, reduce physical file storage, and ensure documentation is managed in accordance with established retention requirements.

You’ll work on-site as part of a supportive team, collaborating closely with colleagues while independently managing detailed clerical and records-related tasks. If you enjoy bringing order to information, working through a tangible project, and seeing the impact of your work, this could be a great fit.

Whats In It for You

You’ll join a collaborative environment where youll never be working on-site alone and will have support from team members throughout the project. The three-day on-site schedule offers flexibility in choosing your workdays, excluding Fridays, while contributing to a defined project with clear goals and deliverables.

Your Responsibilities

• You’ll organize and sort physical employee personnel files to support efficient records management.
• You’ll digitize active employee files and maintain accurate electronic records using SharePoint.
• You’ll prepare inactive employee files less than seven years old for secure offsite storage.
• You’ll identify former employee files older than seven years and prepare them for secure destruction.
• You’ll digitize meeting minutes and accident-related reports dated around a decade.
• You’ll prepare minutes and accident records.

Skills and Qualifications

• Previous clerical or administrative experience, ideally involving records or file management.
• Strong attention to detail and a highly organized approach to managing documents.
• Experience working with physical and digital filing systems.
• Familiarity with SharePoint for storing, organizing, or managing electronic documents.
• Ability to handle confidential employee information with discretion and professionalism.
• Ability to work independently while collaborating effectively with an on-site team.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.

All qualified applicants will receive fair consideration for employment.

We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.