Records Management Clerk

Ontario Energy Board; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

The Ontario Energy Board is seeking a Records Management Clerk to support the administration of the records and information management program. You will assist with organizing, digitizing, QA, storage, retrieval and disposition of physical and electronic records, ensuring compliance with legislation and retention schedules.

Based in the Office of the Registrar, you will work with the Records Management Administrator to promote modernization of information practices, digitization efforts, and

Qualifications

• Diploma or degree in Information Management, Records Management, Library Sciences, Archival Studies or related discipline.
• Minimum two years of experience in records management or comparable information governance environment.
• Experience supporting records digitization projects and/or electronic records management activities.
• Experience using Microsoft Office applications and Adobe Acrobat; knowledge of records management principles.

Responsibilities

• Prepare, sort and organize records for digitization.
• Track records throughout the digitization lifecycle.
• Conduct quality assurance reviews to ensure completeness and readability of digitized records.
• Verify that digitized records meet established standards and requirements.
• Identify and resolve routine issues related to record preparation and digitization activities.
• Upload and maintain records within the organization's Electronic Document and Records Management System.
• Apply indexing, classification and metadata standards.
• Maintain the integrity, accessibility and security of electronic records.
• Assist users with retrieval and management of records and information resources.
• Coordinate secure disposition of records in accordance with schedules and legislation.
• Maintain documentation supporting records destruction and disposition activities.
• Monitor compliance with records management procedures and standards.
• Provide responsive service to internal stakeholders.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Education

Information Management degree

Records Management degree

Library/Archival studies degree

Tools

Microsoft Office

Adobe Acrobat

OpenText Content Manager

Job description

Job ID: 969

Position Type: Union Permanent

Department: Applications & Administration

Salary Grade: 3 ($59,530 - $69,673)

Job Posting Close Date: 09/02/2026

The Ontario Energy Board is proud to be recognized as one of Greater Toronto’s Top Employers for four years running.

Our success resides with our people and we take great pride in fostering a workplace culture that attracts top-tier professionals passionate about shaping Ontario’s energy future. Our reputation as a preferred employer reflects our commitment to helping deliver clean, reliable, affordable and secure energy that enables economic growth across the province.

Our One OEB culture promotes a values-driven, collaborative workplace where diverse perspectives come together to deliver regulatory excellence, and where we encourage curiosity and agility in an environment that is grounded in mental health, wellbeing and a foundational commitment to Diversity, Equity and Inclusion.

We are theONTARIO ENERGY BOARD.

Overview

HIRING RANGE $59,530 - $63,529

The Records Management Clerk supports the effective administration of the Ontario Energy Board's records and information management program. The position is responsible for assisting with the organization, digitization, quality assurance, storage, retrieval, retention and disposition of physical and electronic records while ensuring compliance with applicable legislation, corporate standards and records retention schedules.

Working within the Office of the Registrar, the incumbent works with the Records Management Administrator and helps contribute to the integrity, accessibility and preservation of official records, while supporting the ongoing modernization of information management practices through digitization and electronic records management initiatives.

Responsibilities

• Prepare, sort and organize records for digitization.


• Track records throughout the digitization lifecycle.


• Conduct quality assurance reviews to ensure completeness, accuracy and readability of digitized records.


• Verify that digitized records meet established standards and requirements.


• Identify and resolve routine issues related to record preparation and digitization activities.


• Upload and maintain records within the organization's Electronic Document and Records Management System.


• Apply appropriate indexing, classification and metadata standards.


• Maintain the integrity, accessibility and security of electronic records.


• Assist users with the retrieval and management of records and information resources.


• Apply records retention schedules to physical and electronic records.


• Coordinate the secure disposition of records in accordance with approved schedules, legislation and organizational requirements.


• Maintain documentation supporting records destruction and disposition activities.


• Assist in monitoring compliance with records management procedures and standards.


• Provide responsive service to internal stakeholders.


• Communicate records management requirements and procedures clearly and effectively.

Qualifications

• Diploma or degree in Information Management, Records Management, Library Sciences, Archival Studies or a related discipline.


• Minimum two years of experience in records management, archives, libraries or a comparable information governance environment.


• Experience supporting records digitization projects and/or electronic records management activities.


• Experience working with records classification, retention and disposition processes.


• Experience using Microsoft Office applications and Adobe Acrobat.


• Knowledge of records and information management principles and practices.


• Knowledge of digital preservation concepts and best practices.


• Knowledge of records retention and disposition requirements.


• Knowledge of applicable legislation, including the Archives and Recordkeeping Act, 2006 and the Freedom of Information and Protection of Privacy Act (FIPPA), is considered an asset.


• Familiarity with Electronic Document and Records Management Systems; experience with OpenText Content Manager is an asset.


• Strong attention to detail and accuracy.


• Excellent organizational and time-management skills.


• Strong verbal and written communication skills.


• Ability to handle confidential and sensitive information.


• Ability to prioritize competing tasks and meet deadlines.


• Ability to work independently and collaboratively within a team environment.

This job posting represents an existing vacancy.

Pursuant to the Accessibility for Ontarians with Disabilities Act, the Ontario Energy Board will make reasonable efforts to provide accommodation to candidates with disabilities in the course of the recruitment process upon written request. We request that candidates seeking accommodation identify their particular accommodation needs as soon as possible in the job selection process. Questions concerning the availability of accommodation in the recruitment process may be forwarded by email to [e-mail] .