Records Management & Digitization Clerk

Ontario Energy Board; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

The Ontario Energy Board is seeking a Records Management Clerk to support the administration of the records and information management program. You will assist with organizing, digitizing, QA, storage, retrieval and disposition of physical and electronic records, ensuring compliance with legislation and retention schedules.

Based in the Office of the Registrar, you will work with the Records Management Administrator to promote modernization of information practices, digitization efforts, and

Qualifications

• Diploma or degree in Information Management, Records Management, Library Sciences, Archival Studies or related discipline.
• Minimum two years of experience in records management or comparable information governance environment.
• Experience supporting records digitization projects and/or electronic records management activities.
• Experience using Microsoft Office applications and Adobe Acrobat; knowledge of records management principles.

Responsibilities

• Prepare, sort and organize records for digitization.
• Track records throughout the digitization lifecycle.
• Conduct quality assurance reviews to ensure completeness and readability of digitized records.
• Verify that digitized records meet established standards and requirements.
• Identify and resolve routine issues related to record preparation and digitization activities.
• Upload and maintain records within the organization's Electronic Document and Records Management System.
• Apply indexing, classification and metadata standards.
• Maintain the integrity, accessibility and security of electronic records.
• Assist users with retrieval and management of records and information resources.
• Coordinate secure disposition of records in accordance with schedules and legislation.
• Maintain documentation supporting records destruction and disposition activities.
• Monitor compliance with records management procedures and standards.
• Provide responsive service to internal stakeholders.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Education

Information Management degree

Records Management degree

Library/Archival studies degree

Tools

Microsoft Office

Adobe Acrobat

OpenText Content Manager

Job description

The Ontario Energy Board is seeking a Records Management Clerk to support the administration of the records and information management program. You will assist with organizing, digitizing, QA, storage, retrieval and disposition of physical and electronic records, ensuring compliance with legislation and retention schedules.

Based in the Office of the Registrar, you will work with the Records Management Administrator to promote modernization of information practices, digitization efforts, and