Receptionist & Office Administrator

Paladin Canada; Saskatoon; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Career growth

Team culture

Performance incentives

Job summary

Paladin Canada is seeking a Receptionist & Office Administrator to support the daily operations of our Saskatoon office. As the first point of contact for employees, visitors, vendors, and business partners, this role helps maintain a professional and welcoming workplace.

The position blends reception duties with administrative coordination, including meeting scheduling, onboarding support, travel arrangements, and maintaining accurate records.

Qualifications

• Post-secondary education in Office Administration, Business Administration, or related field.
• 2–5 years of experience in receptionist/administrative roles.
• Experience supporting a professional office environment is an asset.
• Proficiency with Microsoft Office applications.

Responsibilities

• Serve as first contact for visitors and stakeholders.
• Greet, direct, and assist guests in a professional manner.
• Answer, screen, and route telephone calls.
• Receive and distribute mail and packages.
• Manage visitor records and access control.
• Maintain reception and meeting room standards.
• Coordinate meetings and logistics.
• Assist onboarding of new employees and prepare workstations.

Skills

Customer service

Communication

Interpersonal skills

Organization

Time management

Microsoft Office

Education

Office Administration education

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Receptionist & Office Administrator

Application Deadline: 25 September 2026

Department: Human Resources

Employment Type: Full Time

Location: Saskatoon Office

Reporting To: Director, Human Resources

Description

Paladin Canada is seeking a Receptionist & Office Administrator to support the daily operations of our Saskatoon office.

As the first point of contact for employees, visitors, vendors, and business partners, this position plays an important role in creating a professional and welcoming workplace experience. In addition to managing reception activities, the role provides administrative and office coordination support that helps maintain an efficient and well-functioning office environment.

If you enjoy working with people, take pride in delivering exceptional service, and appreciate variety in your workday, this role offers the opportunity to become a valued member of a collaborative team while helping create a positive and welcoming workplace experience.

Key Responsibilities

• Serve as the first point of contact for visitors, employees, vendors, and other stakeholders.
• Greet and direct visitors in a professional and welcoming manner.
• Answer, screen, and route incoming telephone calls.
• Receive and distribute incoming mail, courier deliveries, and shipments.
• Manage visitor access and maintain visitor records as required.
• Maintain reception, meeting rooms, and common areas to a professional standard.
• Monitor and manage general office email inboxes and inquiries.
• Schedule meetings and coordinate meeting logistics.
• Assist with onboarding activities, including preparing workstations, supplies, and welcome materials for new employees.
• Coordinate catering and logistics for meetings and office events.
• Support travel bookings and other administrative activities as required.
• Maintain electronic records, contact lists, and organizational information.
• Manage office, kitchen, and meeting room supply inventories and place orders as required.
• Coordinate with vendors, suppliers, and service providers to support office operations.
• Monitor office equipment and arrange maintenance or service calls as required.
• Process office-related purchase requests and invoices.
• Coordinate building maintenance requests and facility-related issues.
• Assist with workstation setup, office moves, and office organization.
• Perform data entry and maintain accurate electronic records and databases.
• Maintain confidentiality of sensitive business and employee information.
• Identify opportunities to improve administrative processes and office procedures.
• Assist with administrative projects and workplace initiatives as assigned.

Skills, Knowledge and Expertise

Education

• Post-secondary education in Office Administration, Business Administration, or a related field; or an equivalent combination of education and experience.

• Minimum 2 to 5 years of experience in a receptionist, administrative assistant, office administrator, or similar role.
• Experience supporting a professional office environment is considered an asset.
• Experience coordinating office services, supplies, vendors, or facilities is considered an asset.

• Excellent customer service, communication, and interpersonal skills.
• Ability to build positive and professional working relationships with employees, visitors, vendors, and stakeholders.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Sound judgment, professionalism, and discretion when handling sensitive and confidential information.
• High attention to detail and commitment to providing high-quality service.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to work independently while contributing as a member of a collaborative team.
• Positive, service-oriented approach and commitment to maintaining a professional workplace environment.

Benefits

• Competitive compensation and annual incentive program.
• Comprehensive benefits package including health and dental coverage, a health spending account, and an RRSP matching program.
• Opportunity to grow your career with a growing company as we advance a major Saskatchewan mining project.
• Collaborative, supportive, and safety-focused culture where your contributions are valued.
• Opportunity to work in a dynamic role that combines customer service, office administration, and workplace coordination.
• Contribute to the development of one of Saskatchewan's future mining operations.