Administrative Assistant

Saskatchewan Health Authority; Regina; On-site; CAD 42,000 - 56,000; Full time

Job summary

Regina General Hospital in Regina, SK, is seeking an Administrative Assistant to support Practitioner Staff Affairs. The role coordinates and manages clerical functions, handles confidential information, and delivers accurate, timely secretarial support for the department.

The incumbent, with strong attention to detail and initiative, will enter data, prepare minutes, and ensure professional conduct, while working under the Manager and following Terms and Conditions of Employment.

Qualifications

• Five years experience in an office environment.
• Completion of Grade 12 supplemented by a recognized business course.
• Basic medical terminology training.

Responsibilities

• Coordinate and manage clerical functions of the office.
• Carry out duties in a confidential manner.
• Provide accurate, timely clerical and secretarial support for the department.
• Work with initiative with minimal day-to-day supervision.

Skills

Attention to detail

Interpersonal skills

Communication skills

Data entry

Microsoft Office

Education

Grade 12 + business course

Basic medical terminology

Tools

Microsoft Office Suite

Job description

Position #: V40164
Expected Start Date: October 12, 2026
Union: OOS
Facility: Regina General Hospital
City/Town: Regina
Department: Practitioner Staff Affairs
Type: Full-time temporary
Expected Up to Date: March 31, 2027
FTE: 1
Number of Hours per Rotation: 37.5hours per 1 weeks
Relief: No
Float: No
Salary or Pay Band: As per Terms and Conditions of Employment
Travel Required: Yes
Job Description: Reporting to the Manager, the position is accountable for the efficient operation of the portfolios through coordinating and managing clerical functions of the office, carrying out duties in a confidential nature, and assigned clerical functions for the Department. The Confidential Administrative Assistant is responsible for the efficient and effective operation of the Practitioner Staff Affairs office through accurate and timely execution of a variety of complex clerical and secretarial functions. The incumbent, exercising considerable initiative and with considerable attention to detail, carries out the duties and responsibilities of the position with minimal direction and day to day supervision.

Human Resources Exemption: No

Experience

• Five (5) years experience in an office environment

Education

• Completion of Grade 12 supplemented by a recognized business course

Other Education and Training

• Basic medical terminology

Knowledge and Abilities

• Prepare responses to routine correspondence
• Extensive knowledge of business grammar and punctuation
• Ability to competently use computers and software applications
• Ability to take and transcribe minutes and to operate recording equipment
• Ability to demonstrate appropriate level of professional conduct and judgement.
• knowledge of office systems including confidential information systems
• Knowledge in Microsoft Office Suite
• Has demonstrated strong interpersonal and communication skills.
• Demonstration of extreme attention to detail
• Able to plan, prioritize and execute responsibilities independent of supervision
• Provide effective editing for draft materials presented for data entry
• Knowledge of reconciliation of finance/payroll/supply inventory records
• Demonstrates effective verbal and written communication skills.
• Ability to enter data with accuracy and attention to detail

Other Information

• For more information on the city of Regina please visit https://www.regina.ca/