Receptionist

Brandt Group of Companies; Surrey; On-site; CAD 32,000 - 42,000; Full time

Job summary

Brandt Group of Companies in Surrey is seeking a receptionist for our Construction and Forestry Division to support general office duties and departmental administration.

You will respond to inquiries by phone, email, and in person; refer matters to the right people; type forms and reports; manage mail and supplies; coordinate meetings and events; and present a positive, professional image to staff and visitors.

Qualifications

• Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties
• Refer inquiries to the appropriate individuals, divisions, or departments across the organization
• Type forms, letters, reports, and memos as necessary
• Receive and distribute all forms of paper correspondence
• Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events

Responsibilities

• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
• Provide information to staff and/or clients about special activities
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
• Maintain the reception in a tidy and presentable manner
• Ensure the necessary office supplies are stocked and obtained at the best possible price
• Coordinate employee coveralls with the vendor of choice
• Other duties as assigned

Job description

Our Surrey branch is looking for a Receptionist for our Construction and Forestry Division. This position is responsible for general office duties and departmental assistance

Duties & Responsibilities

• Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
• Type forms, letters, reports, and memos as necessary
• Receive and distribute all forms of paper correspondence
• Where necessary, assist in the compilation of data for various reports
• Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
• Provide information to staff and/or clients about special activities
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
• Maintain the reception in a tidy and presentable manner
• Ensure the necessary office supplies are stocked and obtained at the best possible price
• Coordinate employee coveralls with the vendor of choice
• Other duties as assigned

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