Administrative Assistant/Receptionist

KGS Group; Winnipeg; On-site; CAD 36,000 - 48,000; Full time

Job summary

KGS Group, an employee-owned engineering consulting firm, is hiring an Administrative Assistant/Receptionist in Winnipeg. The role covers front desk duties, greeting visitors, coordinating mail and courier, and providing general office support to the administration team.

The ideal candidate will have at least 2 years of experience, strong Microsoft Office skills, and a professional, team-oriented approach to work. Fluency in English and the ability to multitask are essential.

Qualifications

• Minimum of 2 years of administrative or related experience.
• Proficiency with Microsoft Office and PDF editing tools.
• Professional, reliable, and able to multi-task in a busy front-desk environment.
• Excellent organizational, interpersonal, and communication skills.

Responsibilities

• Manage front desk and Meridian Switchboard operations.
• Greet clients and visitors in a courteous manner.
• Handle courier packages and general office mail.
• Provide administrative support (document submissions, reports, letters).
• Maintain document control and use standard software interfaces.

Skills

Microsoft Office

Administrative support

Receptionist experience

Team player

Education

Post-secondary certificate or diploma in administration

Tools

MS Word

Excel

Outlook

PDF XChange Editor

Visio

Job description

Job Title: Administrative Assistant/Receptionist

Department: Administration

Job Location: Winnipeg

Posting Start Date: 8/14/26

KGS Group is an employee-owned equal opportunity company offering an excellent total compensation and benefits package for employees.

KGS Group is dedicated to fostering an inclusive, respectful and accessible workplace. We welcome applications from individuals of all abilities and are committed to providing accommodations, upon request, to ensure full participation in every stage of the recruitment and selection process.

Job Description:

About Us

We are an employee-owned, multidisciplinary engineering consulting firm serving clients across North America and beyond. Our team of engineers, scientists, technologists and support staff is dedicated to excellence in engineering and project management.

We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our people first. From professional development opportunities to an open, flexible and collaborative work environment, a career at KGS is like no other.

Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. We believe we set our own boundaries by what we’re willing to attempt and strive to push the limit on what’s possible. That’s the KGS way.

The Role

The Receptionist/Administrative Assistant will be responsible for managing the front desk, answering a Meridian Switchboard, greeting clients or visitors in an efficient and courteous manner, general office support (booking boardrooms, etc.) and assisting in other administration jobs as required.

The ideal candidate will be professional and reliable with a team player attitude. Excellent organizational and interpersonal skills, as well as punctuality and fluency in the English language with strong verbal and written communication skills are required.

Key Responsibilities

• Receive calls from the main switchboard


• Greet clients in a respectful and courteous manner


• Receive and send out courier packages and general office mail


• Provide administrative support (submission of documents including reports, proposals, letters, memos, etc.)


• Document control logging, transmitting and receiving documents through the document control software interface following established operating procedures and work instructions


• Work with MS Word, Excel, PDF Xchange Editor, Visio and Outlook


• Co-ordinate travel arrangements


• Ensuring there is adequate inventory of office and kitchen supplies, ordering supplies as required


• Maintaining general cleanliness of main areas such as the lobby, staff kitchen, and conference room.


• Provide administrative support services to leadership team and other employees

About You

To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:

• 
  
  
  
  • Minimum of 2 years of administrative or related experience
  
  
  • Post-secondary certificate or diploma in an administration field is considered an asset but is not required
  
  
  • High level of proficiency with Microsoft Office suite and PDF XChange, especially Word and Excel, is essential
  
  
  • A professional manner combined with the flexibility to multi-task and meet deadlines and changing priorities
  
  
  • Ability to work in a team environment with strong collaborative skills
  
  
  • Ability to learn new systems and adapt to change quickly
  
  
  • Excellent organizational, interpersonal, and communication skills
  
  
  • Ability to build relationships and collaborate with employees and senior management
  
  
  • Previous reception experience in a busy environment is considered an asset but is not required