Receptionist/Admin Assistant - 1 Year Contract

Harbour Link; Delta; On-site; CAD 32,000 - 42,000; Full time

Job summary

Harbour Link in Delta, BC is seeking a Receptionist to join our Administration team on a 12-month contract with a potential extension. You will be the first point of contact, provide professional front desk support, and coordinate with multiple departments to keep operations running smoothly.

Ideal candidates are self-motivated, customer-focused, and proficient with MS Word and Excel. A strong sense of organization and communication skills are essential to manage calendars, inquiries, and daily

Qualifications

• Customer-focused and professional demeanor.
• Proficient with MS Word and Excel.
• Strong organizational and communication skills, both written and verbal.
• Self-motivated and able to work with minimal supervision.

Responsibilities

• Coordinate and schedule meetings, appointments, and calendars for senior leadership.
• Perform basic filing and record keeping; maintain up-to-date documents.
• Provide professional customer service via phone, email, and in person; route requests to departments.
• Plan and support events and staff functions including logistics and catering.
• Perform general office housekeeping to maintain a clean work environment.
• Process invoices; ensure accuracy, documentation, billing, and follow-up.
• Handle accounts payable; ensure timely payment and accurate records.
• Distribute interoffice mail and courier deliveries; ensure timely delivery of communications.
• Maintain and organize driver paperwork and logs.
• Assist with data entry and administrative reporting for operations, drivers, and fleet.
• Support day-to-day office operations by ordering supplies and coordinating with vendors.
• Act as first point of contact for visitors; provide welcoming front desk presence.
• Perform other duties as assigned.

Skills

Customer service

MS Word

MS Excel

Organizational skills

Job description

We have an exciting opportunity for a Receptionist to join our Administration team, reporting to the General Manager on a 12-month contract, with a possibility of extension. The successful candidate must be an enthusiastic and motivated self-starter able to work with minimal supervision.

JOB DUTIES

• Coordinate and schedule meetings, appointments, and calendars for the senior leadership team, ensuring efficient time management and prioritization of commitments.
• Perform basic filing and record keeping, including organizing documents and maintaining up-to-date records for easy access.
• Provide professional customer service by responding to inquiries via phone, email, and in person, addressing concerns promptly and directing requests to the appropriate departments.
• Plan and support company events, meetings, and staff functions, including logistics, catering, communications, and on-site coordination
• Perform general office housekeeping duties to maintain a clean, organized, and professional work environment.
• Process incoming and outgoing invoices, ensuring accuracy, proper documentation, timely billing, payment tracking and follow-up.
• Handle accounts payable tasks, including paying invoices in a timely manner and maintaining accurate financial records.
• Distribute and manage interoffice mail and courier deliveries, ensuring timely and accurate delivery of internal communications and documents.
• Maintain and organize driver paperwork and logs.
• Assist with data entry and administrative reporting related to operations, drivers, and fleet activities.
• Support day-to-day office operations by ordering supplies, coordinating with vendors, and assisting various departments as needed.
• Act as the first point of contact for visitors, providing a welcoming and professional front desk presence.
• Perform other duties as assigned.

QUALIFICATIONS

• Customer focused, professional and friendly personality.
• Proficient use of Microsoft programs; MS Word, Excel, etc.
• Above average key boarding skills.
• Strong organizational and communication skills, verbal and written.
• Self-motivated, can work with minimal supervision.

HOURS

Full - time Monday to Friday from 7:30 am to 4:00 pm, can change based on operational needs.

LOCATION

7420 Hopcott Road Delta, BC