Receptionist

Confidential; Vaughan; On-site; CAD 40,000 - 50,000; Full time

Job summary

A well-established financial services company in Vaughan is seeking a professional Receptionist. This role requires maintaining high standards of professionalism and confidentiality while supporting daily administrative operations in a busy office.

The successful candidate will manage office supplies, greet clients, and assist with scheduling meetings while demonstrating exceptional customer service and communication skills.

Qualifications

• Previous experience in a receptionist, administrative, or front desk role is preferred.
• Exceptional organizational skills and strong attention to detail are essential.
• Proficient in Microsoft Office tools is required.

Responsibilities

• Maintain professionalism and confidentiality in handling client information.
• Manage office supplies and coordinate vendor requests.
• Assist with scheduling and organizing meetings.

Skills

Organizational skills

Customer service

Attention to detail

Telephone etiquette

Tools

Microsoft Office (Outlook, Word, Teams, Excel)

Job description

A well-established and growing financial services company based in Woodbridge is seeking a professional, organized, and personable Receptionist to join our team.

About the Role

This individual will serve as the first point of contact for visitors, clients, and vendors while supporting day-to-day administrative operations in a professional office environment. We are looking for someone who takes pride in creating a welcoming experience, enjoys interacting with people, and thrives in a fast-paced office setting.

Responsibilities

• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information and interacting with clients.
• Maintain & manage office supplies and coordinate vendor and service requests.
• Support general office operations and administrative projects as required.
• Answer and direct incoming phone calls and emails.
• Maintain the front desk and reception area to a high professional standard.
• Sort through daily incoming and outgoing mail, courier deliveries, and office shipments.
• Assist with scheduling meetings, workshops and employee events.
• Greet and assist clients and vendors in a professional and welcoming manner.
• Set up meeting rooms for internal and external meetings.
• Assist with office administration and clerical tasks.

Qualifications

• Previous experience in a receptionist, administrative, or front desk role is preferred
• Highly organized with strong attention to detail is a must
• Proficient in Microsoft Office, including Outlook, Word, Teams and Excel
• Exceptional customer service and telephone etiquette
• Professional presentation and interpersonal skills
• Candidate must have strong verbal and written communication skills
• Ability to multitask and prioritize effectively in a busy office environment
• Experience within financial services, real estate, or a corporate office environment is considered an asset