Administrative Assistant / Receptionist

Maple Reinders; Burnaby; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salaries (paid weekly)

Three weeks vacation + Christmas break

RRSP with employer matching (up to 5%)

Discretionary bonuses & profit sharing

Group Health Insurance Plan (medical,

Life insurance and disability coverage

Maple Points rewards program

Discount programs & memberships

Employee and Project referral bonuses

Employee Assistance Program

Career growth and certifications

Job summary

Maple Reinders in Burnaby, British Columbia, is seeking an Administrative Assistant / Receptionist to support the Director of Operations and keep project operations running smoothly. This role combines administrative duties, project coordination, and office management to create an organized, efficient work environment.

The ideal candidate has at least 5 years of office experience (or 3 years in construction), strong MS Office skills, excellent organizational abilities, and a proactive,

Qualifications

• Minimum 5 years office experience or 3 years in the construction industry.
• Proficient in MS Office and Windows-based applications (Word, Excel, Outlook).
• Highly organized with strong attention to detail.
• Ability to work independently and in a team.
• Strong time-management and prioritization skills.

Responsibilities

• Report to the Director of Operations and lead administrative functions to maintain a well-organized office.
• Assist with travel planning, calendar management, and expenses.
• Support project teams with filing, document assembly, and meeting minutes.
• Set up general meetings, office events, and regular coordination meetings.
• Maintain office supplies and equipment (phones, printers, copiers).
• Assist with onboarding and regional HR support during staffing changes.
• Manage storage, archives, and office lease coordination.
• Coordinate local vehicle fleet including insurance and maintenance.

Skills

Office experience

Construction industry exposure

MS Office

Detail oriented

Time management

Driver's license

Job description

Administrative Assistant / Receptionist

Maple is currently seeking an experienced Administrative Assistant / Receptionist to join our team at our Burnaby, British Columbia office.

As an Administrative Assistant you will play a vital role in keeping our office and project operations running smoothly. Reporting to the Director of Operations, you will provide administrative, project coordination, and office management support while helping create an organized and efficient work environment. This role is ideal for a proactive, detail-oriented professional who enjoys a variety of responsibilities, from supporting project teams and coordinating meetings to managing office operations, onboarding activities, and client-facing communications. Experience in a construction environment is an asset.

Responsibilities

• Reporting directly to the Director of Operations the Administrative Assistant will take a lead role in managing and maintaining the administrative functions and activities in the office and to create a well organized and efficient work environment.
• Assist the Director of Operations with travel planning, calendar and schedule, administrative support and expenses.
• Support project teams with administration including filing, assembling documents, record keeping and meeting minutes.
• Assist and support office and project teams in setting up general meetings, office events, social events and regular co-ordination meetings.
• Maintain office and lunchroom supplies as well as telephones, printers and copiers.
• Participate and lead the administrative in office process to on-board new team members and supporting HR at a regional level with staffing changes and movements.
• Managing and coordinating the on site and off-site storage and document archives.
• Managing and coordinating the local office lease and liaising with property manager in issues related to the office space.
• Managing and coordinating the local vehicle fleet including insurance and maintenance compliance and scheduling of pool vehicle.
• Shows initiative and creativity in the management of the office environment to anticipate the needs of the team and implement solutions.
• Assist in preparation and assembly of Project Operations & Maintenance Manuals.
• Professionally answer all incoming calls; greet all visitors in a friendly and professional manner.
• Distribute daily mail, receive and process all courier packages in a timely manner.
• Ship all packages by courier using appropriate courier service.
• Knowledge of WorkSafeBC and safety an asset

Qualifications

• Minimum 5 years office experience or 3 years in the construction industry.
• Proficient in MS Office and Windows-based computer applications (Word, Excel, Outlook, etc.).
• Very detail oriented and ability to work and think independently and in a team.
• Excellent organizational and co-ordination skills with the ability to effectively manage time, priorities and multiple tasks.
• Valid driver's license.

Benefits

• Competitive Salaries (paid weekly)
• Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
• RRSP with employer matching (up to 5%)
• Discretionary bonuses & profit sharing
• Group Health Insurance Plan (medical, dental, health care spending account)
• Life insurance and disability coverage
• Employee rewards program (Maple Points)
• Discount programs & memberships
• Employee and Project referral bonuses
• Employee Assistance Program
• Career growth and learning opportunities, including professional certifications

Salary Range: $65,000 - $75,000 / Year (depending on experience)

Location: Burnaby, British Columbia

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.

If you require accommodation during the hiring process, please contact [e-mail].

https://www.maple.ca/