Receptionist

Alberta Boilers Safety Association; Calgary; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching

Paid vacation days

Heated underground parking

Job summary

ABSA, the pressure equipment safety authority in Calgary, seeks a Receptionist to handle front-line customer service, inquiries, and payment processing. The role requires multitasking across duties such as mail handling, access control, and data entry to verify inspection documents.

Ideal candidates have reception experience, strong communication, and basic computer skills. Office hours are 8:00 am–4:30 pm, Monday to Friday, in-office with benefits such as health/dental coverage and RRSP

Qualifications

• Desire to provide timely customer service.
• Clear verbal and written communication.
• Proficiency with basic computer programs (email, word processing, spreadsheets).
• Experience processing payments and accounting transactions is a plus.

Responsibilities

• Answer phone inquiries and redirect to appropriate personnel.
• Assist customers in finding information for their inquiry.
• Process mail, courier pick-ups, and verify sign-in for building access.
• Record customer payment transactions in accounting software and balance daily cash.

Skills

Customer service

Communication

Computer skills

Payments processing

Job description

ABSA, the pressure equipment safety authority, is looking for an individual to become a Receptionist at our office in Calgary. ABSA is responsible for administration of pressure equipment safety services to the province of Alberta. This position plays a key role in providing for front-line customer service, communication, and customer payment processing and recording for our organization.

ABSA services include pressure equipment inspections, examinations and seminars, and design engineering reviews.

As the receptionist you will be responsible for assessing customer inquiries and ensuring they get redirected to the right personnel or departments. In addition, you will need to manage a number of different tasks all at the same time. As the first point of contact for our customers, the Receptionist ensures that every customer is treated well.

Duties and responsibilities for this position include:

• Answering phone inquiries and redirecting calls to appropriate personnel
• Assisting customers with finding the right information for their inquiry.
• Ensuring mail and packages are received, stamped, and distributed.
• Preparing mail and courier pick-ups.
• Controlling building access by following visitor sign-in procedures.
• Processing various exam and renewal transactions.
• Record customer payment transactions in accounting software.
• Daily cash balancing and reconciliation.

In addition to the reception role this position will also be responsible for data entry and verification of pressure equipment inspection documents. This includes:

• Verifying equipment identification numbers.
• Confirming equipment ownership
• Working with ABSA Inspectors and other administrative staff to identify database errors and make corrections.

The ideal candidate will have the following knowledge, skills, and attributes.

• A desire to provide customer service in friendly and timely manner, and to contribute to the success of their team.
• Proficiency in basic computer programs: email, word processing, spreadsheets.
• Experience processing payments and accounting transactions.
• The ability to communicate clearly, both verbally and in writing is essential.
• Customer service focus. The receptionist must be friendly, personable, and approachable.

Prior reception experience with a computer based phone programs and point of sale systems would be considered an asset.

This is an in-office position and candidates must be available to work from 8:00 am to 4:30 pm, Monday to Friday. We are closed weekends and holidays. Benefits of working at ABSA include:

• Health and dental benefits
• Flexible benefit credits
• RRSP matching
• Paid vacation days
• Heated underground parking