Receptionist - Front Office Administrator, Balzac AB

ecl.vincere.io; Calgary; On-site; CAD 25,000 - 30,000; Full time

Benefits offered by this job

Gas card

On-site gym

Breakout areas

Pool table

Office celebrations

Maternity leave cover

Job summary

Executrade is seeking a friendly Receptionist / Front Office Administrator for a long-term temporary maternity coverage near Balzac, AB. The role involves greeting visitors, basic admin tasks and coordinating office needs in a calm, supportive environment.

Reliable transportation is required as Balzac is not transit-accessible. The position offers a $125 monthly gas card, onsite amenities, and a chance to work independently within a welcoming team.

Qualifications

• Previous reception, administrative or general office experience.
• Reliable personal transportation – this location is not transit-accessible.
• Basic proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Friendly, patient and professional demeanor.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and stay productive during quieter periods.
• Comfortable working both independently and as part of a team.

Responsibilities

• Reception & Customer Service – Welcome visitors, provide assistance to field staff and respond to general inquiries.
• Administrative Support – Handle document scanning, label preparation, office signage, filing, email correspondence and other general administrative tasks.
• Office Coordination – Help keep the office organized and ensure day-to-day administrative needs are taken care of.
• Supplies & Orders – Assist with ordering office and kitchen supplies as required, ensure common areas are well stocked.
• Event Coordination – Assist with catering for special events, coffee orders and other office activities.
• Facility Support – Help ensure breakout areas, boardrooms and the front entrance are clean, organized and welcoming.
• General Office Support – Pitch in with a variety of tasks and provide support to the team as needed.

Skills

Reception experience

Administrative experience

Reliable transportation

MS Office

Communication skills

Organizational skills

Prioritization

Teamwork

Independent work

Tools

MS Office

Job description

RECEPTIONIST / FRONT OFFICE ADMINISTRATOR, Balzac, AB

Are you a friendly, organized administrative professional looking for a long-term opportunity with a well-established organization?

Type

In Office |Long-Term Temporary | Calgary (Balzac), AB

We are currently recruiting for a Receptionist / Front Office Administrator to join a well-established organization located near Balzac, just north of Calgary.

This is a long-term temporary opportunity of approximately 12 months, providing maternity leave coverage with the possibility of extension.

This position offers a welcoming office environment, a variety of reception and administrative responsibilities, and the opportunity to work independently while supporting a friendly team.

Please note

Reliable personal transportation is required, as the location is not accessible by public transit. To help offset commuting costs, the client provides a $125 monthly gas card.

The Opportunity

As the Receptionist / Front Office Administrator, you will be the friendly face of the office and an important point of contact for visitors, employees and field staff. You'll provide general administrative support while helping ensure the office remains organized, welcoming and well stocked.

The office environment is generally calm and organized, with some quieter periods throughout the day. This can be a great fit for an experienced administrative professional looking for a steady opportunity, or a post‑secondary student with previous office experience who appreciates a role that allows for some independent time during the day.

Key Responsibilities

• Reception & Customer Service – Welcome visitors, provide assistance to field staff and respond to general inquiries.
• Administrative Support – Handle document scanning, label preparation, office signage, filing, email correspondence and other general administrative tasks.
• Office Coordination – Help keep the office organized and ensure day-to‑day administrative needs are taken care of.
• Supplies & Orders – Assist with ordering office and kitchen supplies as required, ensure common areas are well stocked.
• Event Coordination – Assist with catering for special events, coffee orders and other office activities.
• Facility Support – Help ensure breakout areas, boardrooms and the front entrance are clean, organized and welcoming.
• General Office Support – Pitch in with a variety of tasks and provide support to the team as needed.

Qualifications

We're looking for someone who is dependable, personable and comfortable working independently.

• Previous reception, administrative or general office experience.
• Reliable personal transportation – this location is not transit-accessible.
• Basic proficiency with Microsoft Office, including Word, Excel and Outlook.
• Excellent written and verbal communication skills.
• Friendly, patient and professional demeanor.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and stay productive during quieter periods.
• Comfortable working both independently and as part of a team.

What’s In It For You?

• $125 Monthly Gas Card
  The client provides a monthly gas card to help offset the cost of commuting to Balzac.
• Great Workplace Amenities
  Enjoy access to an on-site gym, steam room and breakout areas, including a pool table to enjoy during your lunch break.
• Fun Office Culture
  The workplace offers regular celebrations, special events and opportunities to connect with colleagues.
• Long-Term Opportunity
  This is an approximately 12-month maternity leave coverage assignment, giving you the opportunity to settle into a role and become a valued member of the team.
• Comfortable Work Environment
  The office has a friendly, organized atmosphere with a mix of administrative, reception and office coordination responsibilities.
• Student-Friendly Environment
  For a post‑secondary student with solid administrative experience, the quieter periods can provide some flexibility to focus on schoolwork while still gaining valuable professional office experience.

About Executrade

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more at www.cic.gc.ca.