Receptionist

Farrow; Ayr; On-site; CAD 32,000 - 42,000; Full time

Job summary

Farrow is seeking a professional Receptionist to greet visitors, answer calls, take messages, and support front-desk operations. The role includes directing inquiries, handling mail, and performing clerical duties such as data entry with accuracy and timeliness.

Strong verbal and written communication, reliability, and the ability to work independently are essential. This full-time on-site position is based in Ontario and offers an opportunity to contribute to courteous customer service within a

Qualifications

• High School diploma required.
• Experience with a switchboard is an asset.
• Strong communication, verbal and written.
• Attention to detail and data entry skills.
• Ability to work independently and manage interruptions.

Responsibilities

• Answers and transfers all incoming calls, takes messages, directs inquiries.
• Greet visitors and ensure sign-in and badge issuance.
• Handle mail, couriers, and light administrative tasks.
• Data entry for operations and other departments.
• Other clerical duties as assigned.

Skills

Interpersonal skills

Communication skills

Attention to detail

Data entry

Focus / concentration

Education

High School diploma

Tools

Microsoft Office

Job description

Position Summary

The Receptionist will answer incoming calls, take messages and offer assistance to customers by directing their calls and greeting them in the waiting area. This position is also responsible for a variety of administrative or clerical functions in support of the organization.

Key Responsibilities (Supervisory/Materials/Information)

• Answers and transfers all incoming calls, takes messages, directs customer inquiries, notes the availability of office staff for their incoming calls.
• Ensures that visitors are signed in the log book and are provided a Visitor’s security badge and staff notified of their arrival
• Depending on location, may perform a variety of other functions including, but not limited to:
  • Receiving and sorting inter-office and external mail
  • Preparing outgoing courier waybills, postal mail etc.
  • Preparing bank deposit book daily recording incoming cheques
  • Splitting invoices and stuffing envelopes
  • Data entry for operations, finance, administration or other departments
  • Answering PARS line for operations
  • Other clerical duties as assigned

Education and Experience

• High School diploma
• Experience with a switchboard an asset

Competencies, Working Skills & Attributes

• Ability to operate a switchboard / telephone
• Strong interpersonal skills, able to work independently
• Tactful and dependable
• Strong communication skills, both verbal and written
• Excellent concentration skills because of frequent interruptions
• Experience with computer applications, including Microsoft Office
• Excellent attention to detail
• Solid data entry skills

Working Conditions, Mental Effort & Physical Requirements

• Occasional lifting up to 20lbs may be required
• Must work under deadlines and related stresses in a timely and efficient manner
• Must be able to professionally handle various personnel and other situations as they arise
• Ability to sit for extended periods of time
• Ability to focus on computer screen
• Manual dexterity required to use desktop computer, sort documents and mail, etc.