Reception & Office Administrator

Equipment Ontario Inc.; Loretto, Campbellford, Kawartha Lakes; On-site; CAD 36,000 - 48,000; Full time

Job summary

Equipment Ontario Inc. is seeking a friendly Reception & Office Administrator to greet customers and visitors, answer calls, and support daily administrative needs at our dealership.

You will manage mail, perform data entry, assist with invoicing, and provide general support to managers and departments, balancing multiple priorities in a busy environment.

This permanent, full-time role offers a collaborative team, opportunities to learn new software, and a positive, professional workplace.

Qualifications

• Front-desk receptionist experience is an asset.
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities in a busy environment.

Responsibilities

• Welcome customers and vendors in a professional and friendly manner.
• Answer and direct incoming phone calls and respond to general inquiries.
• Provide excellent customer service and connect customers with the appropriate team member.
• Manage incoming and outgoing mail and courier packages.
• Provide general administrative support to managers and dealership departments.
• Prepare, scan, file, and maintain documents and records.
• Complete data entry and maintain accurate information in company systems.
• Assist with invoice and accounting-related administrative tasks.
• Take on other administrative tasks and special projects as needed

Skills

Customer service

Organizational skills

Communication

Multitasking

Teamwork

Job description

Equipment Ontario Inc. is looking for a friendly, organized, and customer-focused Reception & Office Administrator to join our team. This role is an important part of our dealership, providing a welcoming first impression for customers and visitors while supporting the day-to-day administrative needs of the business.
If you enjoy working with people, staying organized, and being the person others can count on to keep things moving, we would love to hear from you!

What you will do:

• Welcome customers and vendors in a professional and friendly manner.
• Answer and direct incoming phone calls and respond to general inquiries.
• Provide excellent customer service and connect customers with the appropriate team member.
• Manage incoming and outgoing mail and courier packages.
• Provide general administrative support to managers and dealership departments.
• Prepare, scan, file, and maintain documents and records.
• Complete data entry and maintain accurate information in company systems.
• Assist with invoice and accounting-related administrative tasks.
• Take on other administrative tasks and special projects as needed

What we offer:

• Previous experience in reception, office administration, customer service, or a similar role is an asset.
• A friendly and professional approach with strong customer service skills.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a busy environment.
• Comfortable working independently and as part of a team.
• Willingness and ability to learn new software and systems.
• Reliable, professional, and positive attitude.

Why Join Equipment Ontario:

At Equipment Ontario, our people are at the heart of our business. We are a growing agricultural equipment dealership committed to providing great service to our customers and creating a supportive workplace for our team.
If you're looking for a role where every day is a little different, you can make a difference, and you're part of a team that values your contribution, we'd like to meet you!

Job Type: Permanent, Full-Time