Inside Sales Administrator - Equipment

Formulafordlincoln; Vaughan; On-site; CAD 39,000 - 78,000; Full time

Job summary

Consolidated Dealers Co-Operative Inc. is seeking an Inside Sales Equipment Administrator to support the Equipment Department with quotes, orders, invoicing, and inventory tasks. The role requires strong communication, attention to detail, and proficiency in Microsoft Office in a fast paced environment.

You will liaise with suppliers, generate quotes, manage purchase orders, and ensure accurate pricing and delivery details while supporting sales managers and the team to achieve optimal results.

Qualifications

• University degree recommended or equivalent
• Strong attention to detail and time management
• Excellent communication and organizational skills
• Proficiency with Microsoft Office (Excel, Word)
• Ability to learn new software quickly
• Experience or interest in equipment industry is an asset
• Ability to work autonomously and meet deadlines

Responsibilities

• Generate accurate quotes for customers and sales reps, verify pricing and availability
• Enter and maintain sales orders and part details in the system
• Create and process purchase orders, manage backorders and reports
• Process customer invoices and coordinate with accounting for timely payments
• Provide proactive administrative support to the Equipment Department and communicate with suppliers
• Maintain up‑to‑date catalogs, brochures, and website pricing

Skills

Attention to detail

Time management

Organization

Microsoft Excel

Microsoft Word

Communication

Learning new software

Autonomy

Inventory management

Equipment industry experience

Education

University degree recommended

Tools

Microsoft Office Suite

Inventory management systems

Job description

Consolidated Dealers | Equipment Representative | Opened on 10/05/2026 | Pay rate: $20-40 per hour

Consolidated Dealers Co-Operative Inc. is a leader in providing new car dealers with innovative, low-cost solutions for products and services. Our team is our greatest strength, committed to the highest standards of quality and professionalism. We offer a competitive salary and benefits package.

As an Inside Sales Equipment Administrator, you will be responsible for providing essential administrative support to our Equipment Department. You will play a key role in ensuring efficient operations by supporting sales managers and the sales team through a variety of tasks, from quoting and sales order entry to inventory management and invoicing. We are looking for someone with excellent communication and organizational skills who thrives in a fast-paced environment and is motivated to achieve the best results for the organization.

Key Responsibilities

Quoting

• Generate accurate quotes for customers and sales representatives by gathering all necessary information.
• Liaise with suppliers to obtain product pricing, verify product applications, and confirm availability.
• Calculate and ensure correct profit margins, including any applicable discounts.
• Coordinate with suppliers and freight services to determine and confirm delivery and installation costs.
• Confirm and apply the correct exchange rate for USD to CDN pricing.
• Ensure all quotes are properly formatted with necessary DISCLAIMERS and information.

Order and Database Management

• Create and maintain accurate part numbers, pricing, and product information in the computer system, including artwork and manuals.
• Enter sales orders into the system with all specific details, such as color, accessories, and power requirements.
• Generate purchase orders promptly and accurately, supplying all pertinent information to suppliers.
• Manage open purchase orders weekly and maintain back orders by producing daily reports.

Invoicing and Receiving

• Receive products into our "virtual" warehouse and cross-reference customer quotes with purchase orders to ensure accuracy.
• Create and process accurate customer invoices.
• Work closely with the accounting department to ensure timely payment of equipment invoices.

Administrative Support

• Provide proactive and resourceful support to the Equipment Department in a dynamic and fast-paced setting.
• Communicate effectively with internal teams and external suppliers via phone and email.
• Maintain accurate and up-to-date PDF catalogs, brochures, and website pricing.
• Problem-solve to find creative solutions as issues arise, prioritizing customer service.

Qualifications and Skills

• Strong attention to detail and excellent time management and organizational skills.
• Proficiency in Microsoft Office, with an emphasis on Excel and Word.
• Ability to learn new software and systems quickly.
• Excellent listening and communication skills with the ability to build strong working relationships.
• Strong resourcefulness and the ability to work autonomously.
• Knowledge of inventory management is a plus.
• Experience working in the equipment industry is considered an asset.
• A university degree is strongly recommended.