Office Administrator - Barrie, ON

ecl.vincere.io; Barrie; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Casual dress code

Company shirts provided

On-site role

Job summary

Executrade is seeking an Office Administrator for a temporary, in-office role in Oro-Medonte, ON. This position provides immediate coverage for a long-term leave and combines front desk, customer service, and administrative tasks to keep the office running smoothly.

The ideal candidate has 2+ years of administrative experience, strong Microsoft Office skills (Word, Excel) and excellent communication. This on-site role runs Monday to Friday, 8:00 a.m. – 5:00 p.m., with potential for extension.

Qualifications

• 2+ years of administration, reception, or related experience.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Word and Excel.
• Experience using Microsoft Teams is important.
• Excellent organizational and multitasking skills.

Responsibilities

• Act as first point of contact for customers, visitors, vendors, and calls.
• Answer and direct calls using Microsoft Teams.
• Greet customers and visitors professionally.
• Respond to emails and inquiries and route to appropriate team.
• Coordinate schedules, meetings, and office activities.
• Prepare and organize documents, reports, and presentations.
• Provide administrative support to management and team.
• Liaise with internal and external contacts to facilitate communication.
• Assist with ordering office supplies and equipment maintenance.
• Support projects, events, and ad hoc requests.
• Identify opportunities to improve administrative processes.

Skills

Communication skills

Organizational skills

Time management

Customer service mindset

Tools

Microsoft Office

Microsoft Teams

Job description

Office Administrator – Temporary Position

In Office | Temporary | Oro-Medonte, ON

Our client is seeking an Office Administrator to provide immediate temporary coverage for a long-term leave. Located just off Highway 11 near Oro-Medonte, this is a great opportunity for an organized, energetic, and adaptable administrative professional who enjoys being the central point of contact for a busy office.

This is a varied role that combines front desk, customer service, administration, and office coordination. The successful candidate will be responsible for keeping the office running smoothly, supporting customers and staff, and assisting with a variety of administrative tasks and projects.

What You’ll Do:

• Act as the first point of contact for customers, visitors, vendors, and incoming calls.
• Answer and direct incoming calls using Microsoft Teams.
• Greet customers and visitors in a friendly and professional manner.
• Respond to emails and general inquiries and direct questions to the appropriate team member.
• Coordinate schedules, meetings, appointments, and other office activities.
• Prepare, organize, file, and maintain documents and records.
• Assist with data entry and general administrative tasks.
• Prepare correspondence, reports, spreadsheets, presentations, and other documentation.
• Provide administrative support to management and the broader team.
• Liaise with internal and external contacts to ensure information is communicated effectively.
• Assist with ordering and maintaining office supplies and equipment.
• Coordinate office equipment and service requirements as needed.
• Support various projects, events, and ad hoc requests.
• Help maintain an organized and professional reception and office environment.
• Identify opportunities to improve administrative processes and efficiencies.
• Perform other duties as assigned.

What You Bring:

• 2+ years of experience in administration, reception, customer service, office coordination, or a related role.
• Strong proficiency with Microsoft Office, particularly Word and Excel.
• Experience with Microsoft Teams is important.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and stay organized in a fast-paced environment.
• A professional and customer-focused approach when dealing with customers, visitors, vendors, and internal teams.
• Ability to follow established procedures while also taking initiative and working independently.
• Positive, energetic, and adaptable personality.
• Receptive to feedback and comfortable learning new processes and responsibilities.
• Strong problem-solving skills and the ability to take ownership and get things done.
• A sales-minded approach or interest in developing sales coordination skills would be considered an asset.

Important Details:

• Temporary position providing long-term leave coverage
• Monday to Friday, 8:00 a.m. – 5:00 p.m.
• Fully on-site in Oro-Medonte, just off Highway 11
• A reliable vehicle is required, as the location is not accessible by public transit
• Casual office environment (company shirts will be provided)
• Assignment has no confirmed end date and may continue for an extended period
• Opportunity to take on additional responsibilities and potentially grow into a longer-term role

About Us

Executrade is one of North America's most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.