Reception & Office Admin Coordinator

Shaftesbury Inc.; Toronto; On-site; CAD 45,000 - 50,000; Full time

Job summary

Shaftesbury Inc. is seeking an Office Assistant & Receptionist in Toronto. The role greets visitors and provides ongoing administrative support, including phone handling, mail management, photocopying, and general office duties.

You will coordinate meetings and assist the Executive Assistant as needed. The ideal candidate has at least 1 year of related experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Minimum of 1 year of related experience.
• Excellent communication and organizational skills.
• Proficient in Microsoft Office and Internet

Responsibilities

• Greet staff and visitors as the first point of contact and maintain a welcoming reception area.
• Answer and screen telephone calls, direct callers, and take messages.
• Monitor and respond to email inquiries; coordinate with customers, vendors and internal departments.
• Provide support to the Executive Assistant when required.
• Manage and book meeting rooms and boardrooms for staff.
• Order and maintain office supplies and keep the kitchen area clean.
• Prepare information for courier pick-up and ensure proper filing.
• Submit monthly expense reports for office purchases.

Skills

Excellent communication

Organizational skills

Professional telephone manner

Attention to detail

Punctuality

Tools

Microsoft Office

Job description

Shaftesbury Inc. is seeking an Office Assistant & Receptionist in Toronto. The role greets visitors and provides ongoing administrative support, including phone handling, mail management, photocopying, and general office duties.

You will coordinate meetings and assist the Executive Assistant as needed. The ideal candidate has at least 1 year of related experience, strong organizational skills, and proficiency with Microsoft Office.