Office Assistant & Receptionist

Shaftesbury Inc.; Toronto; On-site; CAD 45,000 - 50,000; Full time

Job summary

Shaftesbury Inc. is seeking an Office Assistant & Receptionist in Toronto. The role greets visitors and provides ongoing administrative support, including phone handling, mail management, photocopying, and general office duties.

You will coordinate meetings and assist the Executive Assistant as needed. The ideal candidate has at least 1 year of related experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Minimum of 1 year of related experience.
• Excellent communication and organizational skills.
• Proficient in Microsoft Office and Internet

Responsibilities

• Greet staff and visitors as the first point of contact and maintain a welcoming reception area.
• Answer and screen telephone calls, direct callers, and take messages.
• Monitor and respond to email inquiries; coordinate with customers, vendors and internal departments.
• Provide support to the Executive Assistant when required.
• Manage and book meeting rooms and boardrooms for staff.
• Order and maintain office supplies and keep the kitchen area clean.
• Prepare information for courier pick-up and ensure proper filing.
• Submit monthly expense reports for office purchases.

Skills

Excellent communication

Organizational skills

Professional telephone manner

Attention to detail

Punctuality

Tools

Microsoft Office

Job description

Office Assistant & Receptionist# Office Assistant & Receptionist18 Logan Avenue, Toronto, Ontario, Canada, M4M 2M8 full-time. October 29, 2026Description**Job purpose**The Office Assistant & Receptionist will greet all visitors in a warm and welcoming manner in order to create an inclusive and friendly work environment. They will also provide ongoing administrative and clerical support such as answering the telephone, appropriately directing calls, managing incoming/outgoing mail, photocopying/scanning documents, and other administrative duties as assigned.**Duties and responsibilities**· Greet all staff and visitors when entering and exiting the office as the first point of contact· Notify the appropriate person of visitors and prep the meeting rooms· Monitor Outlook email accounts and process related requests, includes correspondence with customers, vendors and internal departments· Answer and screen telephone calls, direct calls, take messages· Provide support to the Executive Assistant when required· Manage and book meeting rooms and boardrooms for staff· Purchase and maintain office and kitchen supplies· Clean and maintain the shared kitchen space including preparing coffee and loading and emptying the dishwasher· Prepare information for courier pick-up and delivery ensuring that information is properly filed· Maintain employee directory with phone extensions· Ensure reception area is tidy and presentable, with all necessary stationery and materials· Submit monthly expense reports for office purchases**Qualifications**· Minimum of 1 year of related experience· Excellent communication and organizational skills· Professional and courteous telephone manner· Strong computer skills: Microsoft Office and Internet· Detail-oriented, trustworthy, reliable and punctualCompensation$45,000.00 - $50,000.00per year