Real Estate Transaction Coordinator (Remote)

Placements24; Kimberley; Hybrid; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Flexible remote work

Supportive team

High volume deals

Professional development

Home office stipend

Job summary

Placements24 seeks a meticulous Real Estate Transaction Coordinator to join their fully remote team. You will manage paperwork and coordinate with agents, buyers, sellers, lenders, and attorneys to move transactions from contract signing to closing.

This role emphasizes organization, attention to detail, and proactive problem-solving. A reliable home office setup and strong communication are essential to support our sales agents and clients in the Kimberley region and beyond.

Qualifications

• Experience as a Transaction Coordinator, Real Estate Assistant, or similar admin role in real estate.
• Strong understanding of the real estate transaction process and required documentation.
• Excellent organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with the Kimberley real estate market is a plus.
• High school diploma; Associate's or Bachelor's degree preferred.

Responsibilities

• Manage the transaction process from contract to closing.
• Prepare and distribute contracts, disclosures, and closing statements.
• Coordinate with agents, buyers, sellers, lenders, and attorneys.
• Track deadlines and ensure timelines are met.
• Maintain digital and physical transaction files.
• Resolve issues or discrepancies during the process.
• Schedule inspections, appraisals, and closing meetings.
• Ensure disclosures and signatures are obtained promptly.
• Provide status updates to agents and clients.
• Assist agents with related administrative tasks.

Skills

Transaction Coordination

Real estate admin

CRM software

Communication

Remote work

Education

High school diploma

Associate/Bachelor's preferred

Tools

Real estate CRM

Document management systems

Office suites

Job description

About the Role

Our client, a high-volume real estate agency focused on efficiency and client satisfaction, is looking for a meticulous and organized Real Estate Transaction Coordinator to join their fully remote team. This role is essential for ensuring that all real estate transactions proceed smoothly from contract signing to closing. You will be responsible for managing paperwork, coordinating with all parties involved (agents, buyers, sellers, lenders, attorneys), and ensuring deadlines are met. The ideal candidate has exceptional organizational skills, keen attention to detail, and a proactive approach to problem-solving. As a remote-first position, you'll manage your workflow from home, providing critical support to our sales agents and ensuring a seamless experience for clients in the **Kimberley** region and beyond.

Key Responsibilities

• Manage the entire transaction process for real estate sales from contract execution to closing.
• Prepare, review, and distribute transaction-related documents, including contracts, disclosures, and closing statements.
• Coordinate with agents, buyers, sellers, lenders, escrow officers, and other relevant parties to ensure smooth communication and progress.
• Track deadlines and milestones, ensuring all parties adhere to contractual timelines.
• Maintain organized digital and physical transaction files.
• Address and resolve any issues or discrepancies that arise during the transaction process.
• Schedule appointments for inspections, appraisals, and closing meetings.
• Ensure all required disclosures and signatures are obtained promptly.
• Communicate status updates regularly to agents and clients.
• Assist agents with administrative tasks related to their transactions.

Requirements

• Proven experience as a Transaction Coordinator, Real Estate Assistant, or similar administrative role in real estate.
• Strong understanding of the real estate transaction process and related documentation.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in real estate CRM software, document management systems, and standard office productivity suites.
• Ability to work independently and manage multiple transactions simultaneously in a remote environment.
• Proactive problem-solving abilities and a calm demeanor under pressure.
• Familiarity with the **Kimberley** real estate market is a plus.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Must have a reliable internet connection and a suitable home office setup.

Benefits

• Competitive salary commensurate with experience.
• Flexible remote work schedule.
• Opportunity to work with a supportive and dynamic team.
• Exposure to a high volume of real estate transactions.
• Opportunities for professional development and training.
• Contribution towards home office expenses.