Real Estate Svcs Coordinator

CBRE, Inc.; Toronto; On-site; CAD 42,000 - 60,000; Full time

Job summary

CBRE Group, Inc. is seeking a Real Estate Services Coordinator in Toronto, Canada to provide customer service support to tenants and vendors and to assist with property management tasks.

The role involves handling administrative duties, lease administration, invoicing, and rent collection under close supervision. You will collaborate with Building Technicians and vendors, maintain lease-related documents, and prepare lease abstracts.

Responsibilities

• Assist the team with administrative tasks, including answering phones and communicating with tenants.
• Maintain files, including insurance certificates and leases.
• Coordinate with Building Technicians and vendors to compile maintenance items.
• Prepare internal lease administration documents such as lease abstracts.
• Involve in lease administration activities including lease set up and changes.
• Submit invoices for payment by inputting them into the accounting system. Forward original invoices to accounting for payment.
• Engage in rent collection communications and tenant contact where permitted.
• Follow defined procedures to solve straightforward problems under close supervision.

Job description

About the Role:

As a CBRE Real Estate Services Coordinator, you will be responsible for providing customer service support to tenants and vendors. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You’ll Do:

• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain files, including insurance certificates and leases.
• Work with Building Technicians and vendors to compile a list of maintenance items.
• Prepare internal lease administration documents such as lease abstracts as directed.
• Partake in lease administration activities including lease set up, lease changes, reporting etc.
• Submit invoices for payment by inputting them into the accounting system. Forward original invoices to accounting for payment.
• Engate in rent collection communications and phone contact with tenant where permitted.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail
• Deliver own output by following defined procedures and processes under close supervision and guidance.