Adminstrative Services Coordinator

Cbre; Toronto; On-site; CAD 52,000 - 68,000; Full time

Job summary

CBRE Group, Inc. in Toronto seeks an Administrative Services Coordinator to support daily operations in a client-focused CRE environment, coordinating office activities and delivering outstanding service.

You will handle meetings, listings support, visitor passes, and vendor coordination, ensuring smooth day-to-day processes while building strong relationships with clients and colleagues.

Qualifications

• Strong organizational skills and attention to detail.
• Customer service orientation and professional communication.
• Experience coordinating meetings and administrative support tasks.

Responsibilities

• Perform administrative duties including updating databases and listing signs management.
• Answer and route calls; maintain confidentiality of information.
• Provide MLS listing back-up to Admin Coordinator when required.
• Issue visitor passes, validate parking, and maintain guest logs.
• Assist with scheduling meetings and preparing conference rooms.
• Coordinate events with vendors and setup in conference rooms.
• Write routine reports and respond to inquiries or complaints from clients and colleagues.
• Follow defined procedures to solve straightforward problems under supervision.
• Execute tasks with clearly defined duties and processes.

Skills

Organizational skills

Attention to detail

Customer service

Communication

Tools

MLS listings

Job description

About the Role:

Join CBRE and become a key part of a dynamic, client-focused team where your organizational skills and attention to detail help drive operational excellence. As an Administrative Services Coordinator, you'll be at the center of daily business activities, creating exceptional experiences for clients, visitors, and colleagues while supporting a high-performing commercial real estate environment.

In this role, you'll serve as a trusted administrative partner, coordinating office operations, managing property marketing and listing support, facilitating meetings and events, and ensuring seamless day-to-day administrative processes. If you enjoy building relationships, delivering outstanding customer service, and thrive in a fast-paced professional setting, this is an excellent opportunity to grow your career with the world's leading commercial real estate services firm.

This position is part of CBRE's Administrative Services team, supporting business operations through a combination of customer service, coordination, organization, and administrative expertise that helps teams perform at their best.

What You'll Do:

• Perform administrative duties including updating databases, and including listing signs installations, changes, removal and inventory
• Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
• Provide administrative (MLS listings) back-up to Admin Coordinator when required
• Issue visitor's passes, validate parking and maintain guest logs.
• Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
• Interact with vendors for events and coordinate setup in conference rooms.
• Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.