Real Estate Leasing Admin Coordinator (Contract)

Altis; Calgary; On-site; CAD 32,000 - 42,000; Part time

Job summary

Altis in Calgary is seeking a Leasing Administrative Assistant to join the leasing team during a busy period. This role focuses on processing documentation, maintaining files, and supporting daily operations so client meetings and property tours can proceed smoothly.

You will enter lease terms into Yardi and other systems, handle invoices, and assist with reporting and special projects. The position is a 6-month contract with potential extension based on business needs.

Qualifications

• 2+ years of administrative experience in a fast-paced office.
• Strong organizational and time-management skills.
• Advanced Microsoft Excel skills; VLOOKUP and Pivot Tables a plus.
• Yardi experience is an asset.
• Experience processing invoices or financial administration is a plus.
• Proactive, collaborative self-starter with strong attention to detail.

Responsibilities

• Process leasing documents and maintain accurate filing systems.
• Enter lease information and deal terms into Yardi and internal systems.
• Process commission and vendor invoices and maintain tracking spreadsheets.
• Assist with leasing reports, availability data, stacking plans, and admin projects.
• Support multiple leasing team members amid changing priorities.
• Contribute to special projects and general administrative support.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Attention to detail

Tools

Microsoft Excel

Yardi

Adobe InDesign

Illustrator

VLOOKUP

Job description

Altis in Calgary is seeking a Leasing Administrative Assistant to join the leasing team during a busy period. This role focuses on processing documentation, maintaining files, and supporting daily operations so client meetings and property tours can proceed smoothly.

You will enter lease terms into Yardi and other systems, handle invoices, and assist with reporting and special projects. The position is a 6-month contract with potential extension based on business needs.