Real Estate Legal Admin: Proactive Support Specialist

Altis Technology; Toronto; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Health & dental benefits

RRSP matching

Education support

Wellness initiatives

Fitness reimbursement

Overtime with vacation banking

Vacation flexibility

Job summary

Altis Technology is seeking a legal administrative assistant in Toronto to support the Real Estate team. You will prep and proofread legal documents, coordinate calendars, and manage filing while balancing multiple priorities with precision.

Ideal candidates have 1+ year of legal admin experience, post-secondary education in Legal Administration, and strong skills in Teraview, Closing Folders, and MS Office. On-site role with competitive benefits and growth opportunities.

Qualifications

• 1+ years of legal administrative experience, ideally supporting Commercial Real Estate.
• Post-secondary education in Legal Administration or an equivalent combination of education and experience.
• Experience preparing legal documentation and supporting lawyers in a fast-paced legal environment.
• Working knowledge of Teraview and Closing Folders is required.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.
• Excellent communication skills, sound judgment, and a collaborative, service-oriented approach.

Responsibilities

• Prepare and proofread a variety of legal documents, correspondence, and closing materials with high accuracy.
• Provide administrative support across the Real Estate team, handling changing priorities.
• Coordinate calendars, meetings, boardrooms, deadlines, file openings, and closing activities.
• Maintain electronic and physical files, update workflow systems, and manage document filing.
• Communicate with lawyers, colleagues, and external contacts to obtain information and coordinate day-to-day activities.
• Assist with expense reports, invoices, time entries, document production, scanning, and other admin tasks.

Skills

Organizational skills

Attention to detail

Excellent communication

Collaborative mindset

Time management

Education

Legal Administration education

Tools

Teraview

Closing Folders

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Altis Technology is seeking a legal administrative assistant in Toronto to support the Real Estate team. You will prep and proofread legal documents, coordinate calendars, and manage filing while balancing multiple priorities with precision.

Ideal candidates have 1+ year of legal admin experience, post-secondary education in Legal Administration, and strong skills in Teraview, Closing Folders, and MS Office. On-site role with competitive benefits and growth opportunities.