Leasing Administrator

Altis Technology; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Altis Technology is seeking a Leasing Administrative Assistant to support the Calgary leasing team during a busy period. You will process leasing documents, manage records, and support day-to-day administrative tasks behind the scenes.

This contract role offers exposure to the commercial real estate industry, opportunities to work with experienced leasing professionals, and a fast-paced, collaborative environment that values accuracy, organization, and proactive communication.

Qualifications

• 2+ years of administrative experience in a fast-paced office environment.
• Strong organizational and time management skills.
• Advanced Microsoft Office skills, including Excel; VLOOKUP and Pivot Tables are assets.
• Experience with Yardi is an asset.
• Experience with Adobe InDesign or Illustrator is an asset.
• Excellent communication and a proactive, collaborative attitude.

Responsibilities

• Process leasing documentation, distribute correspondence, maintain filing systems, and ensure records are accurate.
• Enter lease information, deal terms, and supporting documentation into Yardi and internal systems.
• Process commission and vendor invoices while maintaining tracking spreadsheets and financial records.
• Assist with leasing reports, availability information, stacking plans and administrative projects.
• Support multiple team members by managing changing priorities and day-to-day requests.
• Contribute to special projects and provide general administrative support.

Skills

Administrative experience

Time management

Excel

VLOOKUP

Pivot tables

Communication

Proactivity

Tools

Yardi

Adobe InDesign

Adobe Illustrator

Job description

Location: Downtown Calgary, AB, On-site
Language: Excellent written and verbal English communication skills required
Duration: 6 month Contract, with the potential for extension based on business needs
Background Check Requirement: Criminal Record Check and two professional references required

About the Opportunity

An established Real Estate organization is seeking a Leasing Administrative Assistant to join its Calgary leasing team. This opportunity has been created to provide additional administrative support during a particularly busy period, allowing the leasing team to focus on client meetings, property tours and active transactions while ensuring day-to-day operations continue to run smoothly.

Working alongside experienced leasing professionals in a collaborative environment, you'll play an important role behind the scenes by processing documentation, maintaining leasing records, tracking invoices and supporting a variety of administrative activities. Every day is different, making this an excellent opportunity for someone who enjoys variety, stays organized under changing priorities, and takes initiative.

What's In It for You

Join a collaborative, supportive team that values communication and helping one another succeed.
Gain exposure to the commercial real estate industry while working alongside experienced leasing professionals.
Enjoy a fast-paced environment where your organizational skills and adaptability will make an immediate impact.
Work with leaders who provide guidance and support while trusting you to manage competing priorities independently.

Your Responsibilities

You'll process leasing documentation, distribute correspondence, maintain filing systems, and ensure records remain accurate and organized.
You'll enter lease information, deal terms, and supporting documentation into Yardi and other internal systems.
You'll process commission and vendor invoices while maintaining tracking spreadsheets and supporting financial administration.
You'll assist with leasing reports, availability information, stacking plans, and other administrative projects as required.
You'll support multiple members of the leasing team by managing changing priorities and responding to day-to-day administrative requests.
You'll contribute to special projects and provide general administrative support to help keep the leasing team operating efficiently.

Skills and Qualifications

2+ years of administrative experience in a fast-paced office environment.
Strong organizational and time management skills, with the ability to prioritize multiple requests and adapt to changing workloads.
Advanced Microsoft Office skills, including Excel. Experience creating or working with V lookup, pivot tables is considered an asset.
Strong computer literacy with the ability to learn new software quickly. Experience with Yardi is an asset but not required.
Experience processing invoices or supporting financial administration is considered an asset.
Experience with Adobe InDesign or Illustrator is considered an asset.
A proactive, collaborative self-starter with exceptional attention to detail and excellent communication skills.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.