Leasing Administrator

Altis; Calgary; On-site; CAD 32,000 - 42,000; Part time

Job summary

Altis in Calgary is seeking a Leasing Administrative Assistant to join the leasing team during a busy period. This role focuses on processing documentation, maintaining files, and supporting daily operations so client meetings and property tours can proceed smoothly.

You will enter lease terms into Yardi and other systems, handle invoices, and assist with reporting and special projects. The position is a 6-month contract with potential extension based on business needs.

Qualifications

• 2+ years of administrative experience in a fast-paced office.
• Strong organizational and time-management skills.
• Advanced Microsoft Excel skills; VLOOKUP and Pivot Tables a plus.
• Yardi experience is an asset.
• Experience processing invoices or financial administration is a plus.
• Proactive, collaborative self-starter with strong attention to detail.

Responsibilities

• Process leasing documents and maintain accurate filing systems.
• Enter lease information and deal terms into Yardi and internal systems.
• Process commission and vendor invoices and maintain tracking spreadsheets.
• Assist with leasing reports, availability data, stacking plans, and admin projects.
• Support multiple leasing team members amid changing priorities.
• Contribute to special projects and general administrative support.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Attention to detail

Tools

Microsoft Excel

Yardi

Adobe InDesign

Illustrator

VLOOKUP

Job description

Language: Excellent written and verbal English communication skills required

Duration: 6 month Contract, with the potential for extension based on business needs

Background Check Requirement: Criminal Record Check and two professional references required

About the Opportunity

An established Real Estate organization is seeking a Leasing Administrative Assistant to join its Calgary leasing team. This opportunity has been created to provide additional administrative support during a particularly busy period, allowing the leasing team to focus on client meetings, property tours and active transactions while ensuring day-to-day operations continue to run smoothly.

Working alongside experienced leasing professionals in a collaborative environment, you'll play an important role behind the scenes by processing documentation, maintaining leasing records, tracking invoices and supporting a variety of administrative activities. Every day is different, making this an excellent opportunity for someone who enjoys variety, stays organized under changing priorities, and takes initiative.

What's In It for You

• Join a collaborative, supportive team that values communication and helping one another succeed.
• Gain exposure to the commercial real estate industry while working alongside experienced leasing professionals.
• Enjoy a fast-paced environment where your organizational skills and adaptability will make an immediate impact.
• Work with leaders who provide guidance and support while trusting you to manage competing priorities independently.

Your Responsibilities

• You'll process leasing documentation, distribute correspondence, maintain filing systems, and ensure records remain accurate and organized.
• You'll enter lease information, deal terms, and supporting documentation into Yardi and other internal systems.
• You'll process commission and vendor invoices while maintaining tracking spreadsheets and supporting financial administration.
• You'll assist with leasing reports, availability information, stacking plans, and other administrative projects as required.
• You'll support multiple members of the leasing team by managing changing priorities and responding to day-to-day administrative requests.
• You'll contribute to special projects and provide general administrative support to help keep the leasing team operating efficiently.

Skills and Qualifications

• 2+ years of administrative experience in a fast-paced office environment.
• Strong organizational and time management skills, with the ability to prioritize multiple requests and adapt to changing workloads.
• Advanced Microsoft Office skills, including Excel. Experience creating or working with V lookup, pivot tables is considered an asset.
• Strong computer literacy with the ability to learn new software quickly. Experience with Yardi is an asset but not required.
• Experience processing invoices or supporting financial administration is considered an asset.
• Experience with Adobe InDesign or Illustrator is considered an asset.
• A proactive, collaborative self-starter with exceptional attention to detail and excellent communication skills.