Purchasing Coordinator

City Of Edmonton; Edmonton; Hybrid; CAD 70,000 - 87,000; Full time

Job summary

Join a forward-thinking organization as a Purchasing Coordinator, where your expertise in procurement will be pivotal in ensuring the City of Edmonton operates smoothly. This role offers the opportunity to work closely with various departments, manage purchase orders, and utilize your strong analytical and negotiation skills. With a focus on detail and organization, you'll be responsible for timely procurement while embracing a culture of equity and inclusion. If you're passionate about making a difference in public service and have a knack for navigating procurement processes, this is the perfect opportunity for you to thrive in a supportive environment.

Qualifications

• Strong analytical and negotiation skills required for procurement.
• Experience in supply chain management and purchasing administration.

Responsibilities

• Procurement of goods and services for the City of Edmonton.
• Create and review purchase orders for compliance and accuracy.
• Monitor delivery dates and resolve purchasing inquiries.

Skills

Analytical Skills

Negotiation Skills

Attention to Detail

Communication Skills

Teamwork

Data Entry

Education

High School Diploma

Supply Management Training Diploma

Certified Professional Public Buyer Certification

Degree in Business

Post-secondary Diploma in Public Administration

Tools

SAP

Oracle

Job description

Job Description - Purchasing Coordinator (51324)

Are you a skilled and motivated purchasing professional looking for a challenging and rewarding opportunity? Join our team as a Purchasing Coordinator! In this role, you will play a vital part in ensuring the City of Edmonton has the necessary goods and services to operate effectively.

As a Purchasing Coordinator, you will be responsible for the procurement of goods and services for the City of Edmonton. You will work closely with various departments to identify their needs and ensure that they are met in a timely and cost-effective manner. This position requires strong analytical and negotiation skills, as well as a thorough understanding of procurement policies and procedures. If you are a highly organized and detail-oriented individual with a passion for procurement, we encourage you to apply!

What will you do?

• Create and review purchase orders for completeness, accuracy, and compliance with directives and procedures, and forward for approval where above delegated authority. Respond to supplier inquiries related to operational purchasing requirements.
• Complete and submit purchase order expediting reports with accurate data.
• Monitor purchase orders and their delivery dates; ensure notes and dates are updated and the end user is informed of any changes, through warehouse team or report as required.
• Follow system quoting process to meet customer needs while balancing financial responsibility.
• Update the SAP system with accurate information as appropriate.
• Resolve System Invoice Exceptions.
• Monitor and provide speedy resolutions in high-volume group email for purchase enquiries.
• May conduct lower-risk negotiations on behalf of the City. Manage assigned non-competitive purchases - includes requesting quotes, reviewing quotes, seeking clarification, agreement reviews by law and business areas; communicates with suppliers and drafts/prepares PO content.
• Perform other related duties as required.

Qualifications

• High School Diploma AND either a Supply Management Training (SMT) Diploma from the Supply Chain Management Association (SCMA) or a Certified Professional Public Buyer (CPPB) certification from the Universal Public Procurement Certification Council (UPPCC) AND four years diversified procurement or supply chain management experience which should include management, purchasing, and contracting administration responsibilities.
• OR a minimum completion of level 2 towards the SCMP designation from the SCMA or two-year post-secondary diploma (or higher) in public administration, public policy, supply chain, business, procurement, or related field AND a minimum of four (4) years’ directly related work experience performing a procurement/contract management/supply chain role.
• OR High School Diploma AND a minimum of six (6) years’ directly related work experience performing a procurement/contract management/supply chain role.

Assets

• A Degree preferably in Business with a focus in Supply Chain or Business Management.
• Public procurement knowledge and experience.
• Experience with ERP systems (e.g. SAP or Oracle).

Skills required for success:

• Ability to work effectively in a team environment.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Timely and accurate data entry capabilities.
• Understanding of suppliers processes from receipt of order, order entry/effective start date, supplier delivery, order closeout.
• Alignment to our Cultural Commitments and Leadership Competencies.
• Embracing a culture of equity, diversity, reconciliation, and inclusion.

Work Environment

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences, and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits.

Up to 1 permanent full-time position and up to 1 temporary full-time position for up to 11 months.

Hours of Work: 40 hours per week.

Salary Range: $33.943 - $42.466 (Hourly); $70,872.980 - $86,669.010 (Annually).

Talent Acquisition Consultant: RD / MZ

Classification Title: Buyer 8h

Posting Date

Closing Date

Closing Date

: Jan 9, 2025 11:59:00 PM (MST)

Number of Openings (up to)

Number of Openings (up to)

: 2 - Permanent and Temporary Positions Full-time

Union: CSU 52

Department

Department

: Corporate Procurement and Supply Services