Provost Office Administrative Specialist

University of British Columbia; Kelowna; On-site; CAD 39,000 - 47,000; Full time

Job summary

University of British Columbia (UBCO) is seeking an Administrative Assistant II to provide confidential administrative support for the Office of the Provost and Vice-President Academic. The role greets visitors, manages calendars, coordinates meetings, and handles timely logistics for a busy executive office.

Responsibilities include coordinating appointments, preparing materials, managing travel, tracking expenses, and maintaining records.

Qualifications

• High school graduation with 1 year post-secondary and 4 years related experience, or equivalent.
• Ability to compose complex correspondence.
• Effective communication with faculty, staff, students and the public.
• Coordinate and direct the work of others.

Responsibilities

• Coordinates the Provost’s appointments and calendars, scheduling meetings.
• Organizes materials for the Provost’s review ahead of deadlines and meetings.
• Manages logistics for committees and meetings, including agendas and minutes.
• Assists with projects and events in collaboration with the Provost team.
• Provides reception and front-line service for Provost Office visitors.
• Schedules meetings and events for Provost Office members, including travel.
• Maintains supplies and handles purchases and reimbursements.

Skills

Administrative support

Calendar management

Communication skills

Front desk experience

Workday knowledge

MS Outlook

MS Word

MS Excel

MS PowerPoint

Education

High school diploma or equivalent

Post-secondary education

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Workday

Job description

University of British Columbia (UBCO) is seeking an Administrative Assistant II to provide confidential administrative support for the Office of the Provost and Vice-President Academic. The role greets visitors, manages calendars, coordinates meetings, and handles timely logistics for a busy executive office.

Responsibilities include coordinating appointments, preparing materials, managing travel, tracking expenses, and maintaining records.