Director’s Office Executive Assistant

ubc; Kelowna; On-site; CAD 56,000 - 64,000; Full time

Job summary

UBC Okanagan School of Engineering seeks an Administrative Assistant to support the Director's Office. You will manage complex correspondence, prepare presentations, and handle calendar coordination for a high-level academic administrator.

Key duties include ARPT support with confidential files, preparing dossiers, and contributing to policy and procedure documentation for internal approval. This role requires discretion, strong organization, and proficient written communication.

Responsibilities

• Manages communications for the Director by composing complex correspondence and summaries based on instructions and notes.
• Prepares content and generates PowerPoint presentations for the Director for industry, government and University events.
• Schedules and prioritizes the Director's calendar, mail, calls, and inquiries, routing items to appropriate staff as needed.
• Supports the Appointment, Reappointment, Promotion and Tenure (ARPT) process by tracking the PTR calendar and preparing related materials.
• Provides general administrative support, including special projects and policy/procedure documentation for approval.
• Maintains confidential files and indices, coordinating retention, removal, or disposal per records schedules.

Job description

UBC Okanagan School of Engineering seeks an Administrative Assistant to support the Director's Office. You will manage complex correspondence, prepare presentations, and handle calendar coordination for a high-level academic administrator.

Key duties include ARPT support with confidential files, preparing dossiers, and contributing to policy and procedure documentation for internal approval. This role requires discretion, strong organization, and proficient written communication.