Administrative Specialist, Workplace Health & Wellbeing

The University of British Columbia; Kelowna; On-site; CAD 50,000 - 61,000; Full time

Job summary

The University of British Columbia invites applications for an Administrative Assistant, Workplace Health and Wellbeing at UBC Okanagan. This role provides program support for WHW and WRAP, handles confidential information, and coordinates administrative tasks across the portfolio.

Reporting to the WHW Manager, the position requires strong organizational skills, experience with event coordination, budgeting, and records management, plus discretion and professional communication in English.

Qualifications

• High School graduation with two years post-secondary education.
• 4 years related experience or the equivalent combination of education and experience.
• Intermediate to advanced computer experience with website CMS, Excel and Word.
• Experience coordinating events and functions.
• Ability to type 60 wpm.
• Ability to maintain confidentiality for HR information.

Responsibilities

• Provide administrative support to the WHW Manager and respond to inquiries.
• Coordinate materials and logistics for meetings.
• Attend meetings and follow up on committee actions items.
• Make travel arrangements for the WHW Manager.
• Schedule meetings and manage diary for faculty and staff.
• Maintain confidential records and assist in reporting.
• Oversee procurement, cataloguing and distribution of WRAP equipment and supplies.

Skills

Typing 60 wpm

Word processing

Excel

Website CMS

Education

High School graduation with two years post-secondary education

Post-secondary education (2 years)

Tools

Content management system

Job description

The University of British Columbia invites applications for an Administrative Assistant, Workplace Health and Wellbeing at UBC Okanagan. This role provides program support for WHW and WRAP, handles confidential information, and coordinates administrative tasks across the portfolio.

Reporting to the WHW Manager, the position requires strong organizational skills, experience with event coordination, budgeting, and records management, plus discretion and professional communication in English.