Director’s Office Administrative Lead — Elite Support & ARPT

University of British Columbia; Kelowna; On-site; CAD 56,000 - 64,000; Full time

Job summary

University of British Columbia Okanagan is seeking an Administrative Assistant for the Director’s Office to provide comprehensive support. The role involves managing communications, coordinating the ARPT process, and handling confidential materials with discretion.

The successful candidate will prepare presentations, maintain records, and assist in policy documentation, with a focus on efficiency and high professional standards within the School of Engineering and Faculty of Applied Science.

Qualifications

• Willingness to respect diverse perspectives and commitment to equity, diversity, and inclusion.
• Minimum of 5 years of senior administrative experience in a university setting, or an equivalent combination of education and experience.
• Experience providing administrative assistance to senior executives is preferred.

Responsibilities

• Manages communications for the Director by composing complex correspondence, summaries and briefings.
• Supports ARPT process by scheduling meetings and preparing related materials.
• Provides general administrative support including policy/procedure documentation and records maintenance.
• Performs other related duties as required.

Skills

Communication

Organization

Problem solving

Initiative

Event planning

Multitasking

Discretion

Education

High School diploma

Two-year diploma

Tools

Microsoft Word

Microsoft Excel

MS Access

PowerPoint

Outlook

Job description

University of British Columbia Okanagan is seeking an Administrative Assistant for the Director’s Office to provide comprehensive support. The role involves managing communications, coordinating the ARPT process, and handling confidential materials with discretion.

The successful candidate will prepare presentations, maintain records, and assist in policy documentation, with a focus on efficiency and high professional standards within the School of Engineering and Faculty of Applied Science.