Proposal Coordinator: Organized RFQ/RFP Submissions Pro

GDI Ainsworth; Mississauga; Sur place; CAD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Health insurance

Short-term incentives

Résumé du poste

GDI Ainsworth in Canada is seeking a Proposal Coordinator to support the Proposal Development team in preparing, formatting, coordinating, and submitting proposals and sales documents. You will work closely with internal teams to ensure RFQs, RFPs, pre-qualifications, and other submissions are accurate, complete, and delivered on time.

The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment, with a focus on SharePoint/CRM tools and MS

Qualifications

• College diploma or university degree in Business, Communications, Marketing, Project Management, or related field, or equivalent experience.
• 1–3 years of experience in coordination, administration, project support, business development, or related role.
• Experience with SharePoint, CRM systems, document management tools, proposals, RFQs/RFPs, or procurement portals is an asset.
• Experience in construction, facility services, engineering, or technical services is an asset.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and communication skills with keen attention to detail.

Responsabilités

• Support the preparation and coordination of RFQs, RFPs, Prequalifications, and other proposal submissions.
• Review bid documents and identify submission requirements, forms, and deadlines.
• Track proposal deadlines, requirements, and outstanding information.
• Coordinate with internal teams to gather required documents and references.
• Format, edit, proofread, and assemble proposal documents.
• Maintain resumes, project profiles, templates, and proposal content.
• Organize proposal files in SharePoint and internal systems.
• Support internal proposal reviews and approvals.
• Assist with electronic submissions through client portals and email.
• Perform final checks to ensure submissions are complete and properly formatted.

Connaissances

Strong organizational skills

Time management

Communication skills

Attention to detail

Self-motivated team player

Formation

College diploma or university degree in Business/Communications/Marketing/Project Management

Outils

SharePoint

CRM systems

Document management tools

Microsoft Office

Description du poste

GDI Ainsworth in Canada is seeking a Proposal Coordinator to support the Proposal Development team in preparing, formatting, coordinating, and submitting proposals and sales documents. You will work closely with internal teams to ensure RFQs, RFPs, pre-qualifications, and other submissions are accurate, complete, and delivered on time.

The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment, with a focus on SharePoint/CRM tools and MS