Proposal Coordinator

GIRO Inc. / Le Groupe en informatique et recherche opérationnelle; Montreal; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working hours

Employee assistance program

Professional development opportunities

Job summary

GIRO Inc. in Montreal seeks a Proposal Coordinator to work closely with proposal managers on RFPs, RFIs, and RFQs. Responsibilities include preparing sales documents, assisting with research, and managing filing systems. Candidates must have a relevant degree and 3–5 years of experience, along with excellent bilingual writing skills.

Flexible working hours and team activities are part of the benefits offered, alongside continuous training and development opportunities.

Qualifications

• 3–5 years of related experience.
• Ability to manage multiple tasks under tight deadlines.
• Fluency in French and English; additional languages are an asset.

Responsibilities

• Work closely with proposal managers to prepare responses to RFPs.
• Review and suggest improvements to sales documents.
• Assemble and format documents for proposals and tenders.
• Maintain the proposal team’s intranet.
• Conduct detailed research to support proposal content.

Skills

Strong planning skills

Organizational skills

Attention to detail

Excellent writing skills in French and English

High level of autonomy

Customer-focused mindset

Education

College or university degree in a relevant field

Tools

Microsoft Office

Responsive.io

Loopio

Job description

Role Description

As a Proposal Coordinator, you will work closely with proposal managers to prepare responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).

Key Responsibilities

• Administrative Support
• Review and suggest improvements to sales documents (proposals, letters, presentations, etc.)
• Assemble and format documents for proposals and tenders
• Maintain the proposal team’s intranet (Dynamics O365 and SharePoint)
• Organize and update electronic and paper filing systems for sales documentation and templates
• Proposal Coordination
• Download and translate proposal documents as needed using translation tools
• Assist in drafting responses tailored to each market (summary, language, requirements)
• Prepare corporate and administrative sections of proposals
• Conduct detailed research to support proposal content
• Manage certain RFI and RFQ responses with guidance from proposal managers
• Prepare proposals for existing clients using pre-defined templates
• Occasionally draft maintenance renewal letters

Qualifications

• College or university degree in a relevant field
• 3–5 years of related experience
• Strong planning, organizational, and attention-to-detail skills
• Ability to manage multiple tasks under tight deadlines
• Customer-focused mindset (internal and external)
• Excellent writing skills in French and English (regular English writing required)
• High level of autonomy and initiative
• Proficiency in Microsoft Office
• Familiarity with proposal tools such as Responsive.io or Loopio (asset)
• Fluency in French and English; additional languages are an asset

Benefits

• Flexible working hours, including remote work for a balanced life.
• Team activities and annual traditions that we take pride in
• Everyday support: Employee assistance program, telemedicine and mental health support.
• Training and professional development opportunities to grow, learn and discover your way forward.

Employment Conditions

In accordance with the standards and regulatory requirements to which GIRO adheres, all positions—whether permanent, fixed-term, or internship—are subject to a criminal background check. Positions that involve access to financial data are also subject to a credit check. All verifications are conducted in accordance with GIRO’s established procedures.

Employment Conditions: Candidates must be legally authorized to work in the selected country at the time an offer of employment is made. It is the sole responsibility of candidates to obtain any required work permits, visas, or other authorizations prior to their start date. The masculine form is used solely to simplify the text.