Proposal/Admin Coordinator

EXP; Markham; On-site; CAD 50,000 - 70,000; Full time

Job summary

A professional services firm in Markham is looking for a Proposal/Admin Coordinator to support business development and proposal efforts. The role includes overall proposal management from initial review through submission, editing documents, and maintaining relationships with internal teams. Ideal candidates will have 1-4 years of experience in administrative roles, particularly within engineering consulting, and excellent communication skills. This is a collaborative role requiring multitasking and proficiency with Microsoft Office.

Qualifications

• 1-4 years of administrative experience, ideally in the Engineering Consulting industry.
• Persistent, enthusiastic and driven.
• Flexibility to work overtime.

Responsibilities

• Overall proposal and business development support for Central Canada Region.
• Review proposal requests and coordinate with discipline managers.
• Responsible for proposal life cycle, from proposal request review to final submission.

Skills

Excellent time management and organizational skills

Strong attention to detail

Excellent interpersonal, verbal and written communication skills

Excellent proficiency with MS Office

Ability to multitask and work within tight deadlines

Experience with CRM software, especially Deltek Vantagepoint

Tools

MS Office

Deltek Vantagepoint

Job description

Proposal/Admin Coordinator

Markham, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee‑owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Proposal/Admin Coordinator!

Your work environment at EXP

In this role, you will be a part of the Transportation group, based in Markham, ON, office and have the opportunity to work on variety of projects.

What a day at EXP has in store for you

• Overall proposal and business development support for Central Canada Region
• Work directly with Central Canada Administrative Proposal Team, supporting various business lines of the region
• Review proposal requests and coordinate with discipline managers
• Responsible for proposal life cycle, from proposal request review (RFI/RFQ/RFP) to final submission
• Edit and format letter proposals, traditional proposals, SOQs and technical submissions
• Manage, develop and coordinate proposals from long lead to RFP; analyze requirements, set‑up kick‑off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production, and delivery (as needed)
• Build and develop presentation slide decks and relevant business development materials
• Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
• Facilitate and drive internal business development initiatives (CAM program)
• Coordinate and Support PR initiatives with the Communications team
• Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency
• Collaborate with regional marketing teams to obtain/exchange information
• Maintain and enter data in EXP’s CRM database
• Establish and maintain positive relationships with internal teams at all levels

What your experience looks like

• 1-4 years of administrative experience, ideally in the Engineering Consulting industry
• Excellent time management and organizational skills
• Strong attention to detail
• Excellent interpersonal, verbal and written communication skills
• Persistent, enthusiastic and driven
• Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)
• Strong command of the English language, used in writing/editing/proofreading
• Ability to multitask and work within tight deadlines
• Experience with CRM software, especially Deltek Vantagepoint is an asset
• Flexibility to work overtime
• Thrives in working in a team environment in collaboration to achieve regional goals

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [e-mail].