Property Management Admin — Growth, Impact & Collaboration

Force Inspection Services; Winnipeg; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Growth opportunities

Collaborative team culture

Job summary

Paragon is Winnipeg’s private real estate company seeking a Property Administrator to support the Property Management team with tenant communications, leasing administration, scheduling, reporting, and day-to-day property operations to ensure efficient portfolio management.

Responsibilities include reviewing rental applications, preparing renewals and leases, and managing data in Yardi Voyageur and SharePoint, while running AR/NSF reports and assisting with rent collection in compliance with

Qualifications

• Completion of Grade 12 or equivalent.
• 1–2 years of experience in residential property administration or property management support.
• Working knowledge of the Manitoba Residential Tenancies Act.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Microsoft 365 and property management systems (Yardi or similar).
• Professional communication skills and a high level of confidentiality.
• Interest in collaboration, learning, and growth.

Responsibilities

• Provide administrative support to Property and Resident Managers.
• Review and process rental applications, ensuring all tenant screening and documentation are complete and accurate prior to approval.
• Prepare and process renewals for approval.
• Prepare leases and amendments for Property Manager review, maintaining accuracy and compliance with policies and legislation.
• Manage lease administration in Yardi Voyageur and SharePoint, including updating tenant records, charges, and supporting documentation.
• Run daily AR and NSF reports to monitor payments and returned items throughout the month.
• Manage accounts receivable follow-up and tenant account communications.
• Assist with rent collection processes and related follow-up communication as required.
• Apply charges to tenant ledgers, including late fees, NSF charges, key/fob replacements, and miscellaneous resident charges.
• Process move-out on Landlord Express.
• Process the move-out condition report and apply all associated charges to the tenant ledger.
• Handle tenant and internal communications through shared systems, ensuring proper documentation and team-wide visibility.
• Ensure compliance with the Manitoba Residential Tenancies Act while coordinating RTB proceedings, legal documentation, and tenancy-related processes.
• Assist with general administrative tasks and process improvements.
• Support compliance with company policies and property procedures.

Skills

Property management

Tenant communications

Organization

Professional communication

Collaboration

Education

Grade 12

Tools

Yardi Voyageur

SharePoint

Microsoft 365

Job description

Paragon is Winnipeg’s private real estate company seeking a Property Administrator to support the Property Management team with tenant communications, leasing administration, scheduling, reporting, and day-to-day property operations to ensure efficient portfolio management.

Responsibilities include reviewing rental applications, preparing renewals and leases, and managing data in Yardi Voyageur and SharePoint, while running AR/NSF reports and assisting with rent collection in compliance with